Location: Fort Collins,CO, USA
Posting Detail Information
Working TitleEvents and Logistics Coordinator
Position LocationFort Collins, CO
Work LocationPosition is fully in-office/in-person
Research Professional PositionNo
Posting Number202401791AP
Position TypeAdmin Professional/ Research Professional
Classification TitleProf/Indiv Contrib I
Number of Vacancies1
Work Hours/Week40
Proposed Annual Salary Range$55,000- $60,000
Employee Benefits
Colorado State University is not just a workplace; its a thriving community thats transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion ( , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
+ Review our detailed benefits information here. (
+ Explore the additional perks of working at CSU here.
+ For the total value of CSU benefits in addition to wages, use our compensation calculator ( .
+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in ( !
Desired Start Date01/01/2025
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on11/04/2024
Description of Work Unit
Founded in 1870, Colorado State University is among the nations leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
The College of Health and Human Sciences is comprised of eight academic units that provide transformative academic, research, and outreach programs designed to enhance the health and well-being of people, their environments, and communities in which they live. The College is one of the largest at Colorado State University with over 5,500 faculty, staff, students, and affiliates. With such a large and diverse group of constituents, there are significant operational demands at the college level.
The Colleges Operations Group is comprised of 10+ full-time positions with financial, human resources, IT, facilities, logistics, and general business operational responsibilities. This group of staff members reports through the Colleges Executive Director of Operations and, along with over 50 student hourly positions, is collectively responsible for all operational matters within the college. Each full-time member of the Colleges Operations Group is an autonomous professional position that is primarily responsible for one particular area of the Colleges operations, but is also expected to act as a generalist, assisting with other projects and initiatives within the Operations Group, the Deans Office, or the College at large as needed.
Position Summary
The Events and Logistics Coordinator within the College of Health and Human Sciences ( CHHS ) is a 12-month, full-time Administrative Professional position. The Events and Logistics Coordinator reports directly to the Associate Director of Operations for the College of Health and Human Sciences. Working as a member of the college operations group, this position will manage event logistics for the CHHS Deans Office and will operate in a support capacity for event operations for all the Colleges academic units and centers (including, but not limited to: Homecoming, student recruitment, executive leadership council, and alumni events).
This position will act as the liaison and point person for event stakeholders, including event vendors, college stakeholders, and campus partners. This position will provide logistical oversight of events leading up to and day of, ensuring all applicable deadlines are met and CSU procedures and policies for events are followed.
Working directly with event vendors, this position will work within university procurement guidelines to negotiate pricing, services, and expectations for events, and with department business officers ensure funding is available, provide up to date event budget tracking, and ensures all vendor payments are made in a timely manner. This position will also be responsible for integrating sustainability into event processes, ensuring both fiscal and environmental resources are used responsibly.
Working closely with the university procurement office and vendors, this position will ensure all pertinent documentation is completed and submitted within necessary event deadlines within CSU systems (including but not limited to performance contracts, catering orders/deposits, and event terms agreements, etc.).
Additionally, this position will work with the college Communications and Development teams to promote events (including developing draft event content for print, social, and web modalities).
The successful applicant will have a strong work ethic, a willingness to serve in a broad variety of roles as needed and be dedicated to the mission of Colorado State University and the College of Health and Human Sciences.
Required Job Qualifications
+ Bachelors degree in Hospitality and Event Management or Business-related field OR Bachelors degree in an unrelated field and at least 2 years of relevant work experience in event or hospitality management
+ Demonstrated ability to organize and prioritize multiple complex tasks
+ Excellent verbal and written communication skills.
+ Willingness to work non-standard hours, including some nights and weekends
+ Organization and project-management skills to independently establish priorities and manage competing tasks with deadlines
+ Experience with Microsoft Office Suite
Preferred Job Qualifications
+ Experience at an institution of higher education
+ Two or more years of experience in professional event management
+ Experiencing in copywriting, including promotional materials
+ Experience with CSU event partners and systems including Procurement, LSC Event Staff, University Event Staff, Kuali Financials, Asana, Slate
Diversity Statement
Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.
Essential Duties
Job Duty CategoryEvent Coordination
Duty/Responsibility
+ Manage events for the college, defining scope, project plan, promotional needs, and budget based on stakeholder needs and available resources.
+ Direct all event logistics, design, and decor; negotiating contract terms with vendors; processing contracts and agreements in accordance with University and State regulations; ensuring strict adherence to the standards of the university and college.
+ Collaborate with college Communications, Development, and Operations teams, and other college leadership as appropriate to identify event opportunities that further the college mission and vision.
+ Develop a process to conduct thorough evaluations of return on investment of every event through data analysis and present findings to Operations leadership and college stakeholders on an ongoing basis.
+ Work with department stakeholders to cross-coordinate college-wide and university events
+ Integrate sustainability into event processes, ensuring both fiscal and environmental resources are used responsibly
+ Serve as the College Events liaison to the larger university Events community
Percentage Of Time70
Job Duty CategoryFinancial and Logistical Management
Duty/Responsibility
+ Work with college finance and department finance and business officers to monitor and adherence to University procurement guidelines and fiduciary responsibility to State and donor funded programs
+ Submit all required documentation (including but not limited to performance contracts, catering orders, and event terms agreements, etc.) into the appropriate CSU administrative systems in a timely manner.
Percentage Of Time20%
Job Duty CategoryService/Administration
Duty/Responsibility
+ Continually work to enhance and improve College and Deans Office policies and practices in any areas reflected above.
+ Attend college-level meetings to ensure open communication between all members of the Colleges Operations Group, and the departmental Business Officers.
+ Attend other university-wide meetings as needed.
+ Continually seek professional development opportunities.
Percentage Of Time10
Application Details
Special Instructions to Applicants
Complete applications must include:
+ Cover letter addressing Required Job Qualifications, Preferred Job Qualifications and experience related to Essential Job Duties
+ Resume
For full consideration, complete applications must be received by 11:59 pm Mountain Time on Monday, November 4, 2024.
Excited about this role even if you dont meet every preferred qualification? We are most interested in finding exceptional candidates and seek to make space for unique and relevant skills and attributes, including those coming from less traditional backgrounds. CSU is committed to building a diverse and inclusive community where unique experiences are valued and everyone has the opportunity to contribute. When you apply, rest assured that your application will be reviewed by a person and will be considered based on competencies needed for success in the position.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates.
Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)
Search ContactKristen Sutter: ...@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity ( is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) ###-####,...@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) ###-####,...@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the Universitys Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) ###-####,...@colostate.edu.
Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education ( .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested
Maximum Requested
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
+ Cover Letter
+ Resume
Optional Documents