Events Coordinator
: Job Details :

Represents TriState Health and the TriState Health Foundation at community/valley events. Maintains positive working relationships with Hospital/Foundation leadership, community leaders, organizations, businesses and general public.Responsible for assisting the Chief Development Officer in the planning, coordinating, implementing, supporting and executing new & existing fundraising events, direct mail/advertising campaigns, and other fundraising opportunities, to ensure they run smoothly and meet the TriState Health Foundation objectives and strategic goals. They should be knowledgeable in aspects of the non-profit event like logistics coordination, volunteer management, cause advocacy, community engagement, and compliance.Must be able to work some nights and weekends as needed.Handling many aspects of the event, including but not limited to:Logistics- Selecting venues, scheduling speakers, and managing the event planning processBudgeting- Determining costs, negotiating for better rates, and keeping event plans on schedule and within budgetVendor management- Researching, choosing, and supervising vendors, and arranging onsite vendors, know auction database management or have an understanding of event technologyCoordination- Coordinating event committee meetings, recruiting members, scheduling and planning meetings, and various elements of the event, such as catering, decor, and entertainmentCommunication- Liaising with different stakeholders before and during the event, communicating effectively, and working closely with Marketing in promoting, social media, and communication.Other tasks- Anticipating and planning for potential emergencies, procurement for auctions (Live & Silent, raffle items) creating financial reports, managing staff & volunteers, and delegating tasksSkills and Abilities:Attention to detailProficient in MicroSoft Office products, including MS Word and ExcelTime ManagementCommunicationNetworkingPlanning and OrganizationEducation and Training:BA preferred, Courses in English, social studies and humanities preferred. Experience in journalism, public relations, marketing or related field preferred.