About Perelman Performing Arts Center (PAC NYC) Following 9/11, the community and civic planning process that resulted in the World Trade Center master plan in 2003 envisioned a new performing arts center as one of the anchors of the site. The Perelman Performing Arts Center (PAC NYC) opened in the Fall of 2023 realizing that plan and becoming the new home for emergent and established artists in theater, dance, music, opera, and multi-disciplinary performance from New York and the world in downtown Manhattan. Our mission PAC NYC's mission is to create connections by cultivating bonds between extraordinary artists and communities, with exemplary performances in active dialogue across the arts, and in our flexible, intimate spaces, inviting conversation and new relationships. Our art and our audiences reflect the dynamic energy of all five boroughs of New York City. Our work asks all of us to consider and embrace the complexities of society. Together, we welcome the entire world. The role The Events Coordinator is responsible for overseeing the logistics, administration and coordination of events and rentals at the Perelman Performing Arts Center, PAC NYC. This role will support the work of our Events team who are building a robust and diverse portfolio of events and rentals at PAC NYC's new performing arts space. The Events Coordinator will coordinate the administration of the department including tracking rental inquiries and managing internal databases, as well as coordinating events logistics and providing day-of support for events in PAC NYC's space. Your key responsibilities
- Work closely with the Events senior management team to provide planning and on-site coordination support for the dynamic portfolio of events and rentals at PAC NYC.
- Record and track all new rental inquiries, including oversight of the rentals e-mail inbox and support initial site tours as needed.
- Responsible for rental and event database and calendar management including Excel Event trackers, the YESPlan calendar, Cvent (Social Tables), SharePoint folders and other organizational-wide platforms.
- For assigned events, manage the event directly from client discussions and planning to execution and completion with creative problem solving and attention to detail.
- Work cross-functionally and distribute event information with other departments for events including the catering team, production, operations, security and audience services.
- Maintain positive client relationships to encourage successful events and repeat business.
- Support in developing marketing materials and coordinate promotional efforts for rentals at PAC NYC.
- Handle finance requests for department, including some rental budget creation, managing purchase orders, invoices and working with the PAC NYC Finance team with respect to accounts payable and receivable.
- Support in Developing and improving the systems, processes and tools used by the Events team to enhance and improve workflow, collaboration, communication, and impact.
- Perform other related duties as assigned or requested.
What it takes to be successful in the role
- 2+ years in events coordination and execution, with sales and performing arts center experience preferred.
- Strong interpersonal and relationship-building skills.
- Ability to work some nights and weekends as needed.
- A team player who doesn't look at any task as too small.
- Excellent written and verbal communication skills.
- Ability to work under pressure and meet deadlines.
- Technical proficiency required, including experience in using Excel.
- Detail-oriented with strong organizational skills.
- Passion for the performing arts and a commitment to PAC NYC's mission.
This position will remain open until a diverse and qualified pool of finalists has been identified. Compensation and Benefits Annual salary will range between $55,000 and $65,000 plus full benefits. Our benefits package includes health, dental, vision, life, accidental death and dismemberment and disability benefits, and self-insured dental, vision and health care and dependent day care flexible spending accounts. Full time employees are eligible for paid time off and 401K enrollment with employer match. We encourage you to apply At PAC NYC, we are committed to building a diverse and inclusive workplace. If you're excited by this role and the job description aligns with you and the work you are passionate about doing, please apply to the position. We encourage all applicants who are committed to contributing to an equitable and inclusive work environment to submit an application for a role with us without feeling like they need to meet every single qualification of the position, specifically people from traditionally excluded/marginalized groups. You might be the right candidate for this role, or for others that we're adding to our team. Our commitment to creating a diverse and equitable workplace Equal employment opportunity and a commitment to a diverse staff are fundamental principles at PAC NYC, where employment opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender identity, sexual orientation, age, national origin, citizenship, disability, veteran status or any other protected characteristic as established under law.