Job Title: Events & Entertainment Coordinator (EF) Department: Events & EntertainmentReports To: Senior Events Manager Exempt The Tampa Bay Buccaneers vision is to be the premier NFL Franchise both on and off the field that sets the standard in global sports entertainment and embodies the spirit of Tampa Bay. The Buccaneers aim to employ individuals whose professionalism and dedication align with our vision.Employees must be able to perform the essential functions of this position satisfactorily. The requirements listed below are representative of the duties, knowledge, skills, and/or abilities required. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions.Core Functions:
- Lead event planning, organizing, and execution of daily Events and Entertainment department operations and management of all departmental assets.
- Oversee all aspects of the Event Ops crew, including hiring, training, scheduling, leading, and delivering plans of action for events and game days.
- Assist with the Master Events Calendar and Facility Calendar while upholding Event Guidelines/SOPs, organizing and prioritizing the scheduling of events and facility resources, and ensuring all necessary entities for venue availability.
- Planning and executing organizational, partner, and sponsor events and meetings held at the Tampa Bay Buccaneers Training Facility, the Stadium, or off-site venues as assigned.
- Manage all operational vendors and supervise all logistics on game day elements and events.
- Develop overall plans, concepts, and theme-specific elements for all Buccaneers events.
- Develop and implement event timelines, layouts, and script rundowns.
- Design equipment lists, layouts, diagrams, timelines, and staffing plans for events and game days.
- Interface with other departments as it relates to ideation for game days and events.
- Handling Banquet Event Orders and working with Manager(s) or clients on food & beverage needs for all events.
- Ideating, research, planning, and execution of all event aspects under the direction of Client, Manager(s) or Director.
- Coordinate teams designed to carry out tasks involved with event preparation, event assistance, and event wrap-up.
- Lead in the communication of events and game day directions to the various functional groups.
- Oversee set up and breakdown of all events and home games, ensuring that safety standards are upheld and the vision of the event lead or client is realized.
- Manage the dispensing, ordering, and maintaining event supplies and equipment, both owned and rented, to minimize loss/damage.
- Assist with the management of department entertainment teams including the staffing, scheduling, entertainment plan, equipment needs and upkeep, uniforms, credentials, food and beverage, and all other elements as needed.
- Manage inventory, storage, and supplies for the department, including all crews that report to the Events and Entertainment Department.
- Assist the department with overall execution and budget adherence for all organizational events.
- Facilitate scheduling, assignments, and the distribution of credentials, wristbands, food and beverage, and parking passes to part-time and game-day staff or contributors for events and game day.
- Help with the overall planning, development, and entertainment for all large scale and tentpole events.
- Continuously research, develop, and execute innovative experiences and entertainment elements.
- Researching services and suppliers as needed for events, game day, and department necessities.
- Process all purchase orders, working with the Purchasing and Accounting Departments to ensure accuracy, follow through, and consistency.
- Responding to Events and Operations inquiries received through the Tampa Bay Buccaneers web site and channels.
- Carrying out office duties, including meeting scheduling, meeting preparation, presentation decks, filing, archiving, and maintaining the orderliness of the office and storage spaces.
- Implement departmental reports and administrative support as needed.
- Assist with giveaway deliveries and distribution procedures.
- Act as support and a resource for department intern(s).
- All other duties as needed and assigned to the Events & Entertainment department.
- Employee is responsible for work directly related to management policies or general business operations of the Company or customers under the supervision of the Senior Events Manager.
- Employee is expected to have the training, experience and knowledge to perform the responsibilities of this position with general supervision only.
- Employee is expected to regularly exercise discretion and independent judgment.
Skills & Abilities
- The ability to work on several projects simultaneously while maintaining a high level of accuracy and order in the completion of all tasks.
- The capability to prepare for and prioritize assignments, meeting all deadlines.
- Professionalism in every interaction in person and through all forms of correspondence.
- Attentiveness to detail throughout all assignments and transactions.
- A work ethic that is collaborative, innovative, resourceful, and durable.
- The dependability to handle responsibilities autonomously and find resolution in varied circumstances.
- Physical Demands: HIGH. This position calls for a great deal of physical exertion - operating equipment, moving supplies and equipment, receiving deliveries, storing inventory, setting up and tearing down tables, signage, pipe and drape, bunting, flags, sails, etc.
- The aptitude to effectively create, revise, read, and analyze documents, including budgets, invoices, spreadsheets, and diagrams.
- Proficiency in Microsoft Office, Word, Excel, and PowerPoint.
Experience & Education
- Bachelor's degree or commensurate work experience.
Work Environment
- The Company is a professional, fast-paced, creative business environment. Other environmental conditions:
- Extended evening and weekend work hours are sometimes required. Required to work all home and some away games. May have to work occasional holidays.
- Stressful and demanding work environment in executing work on short deadlines.
- Computer and desk work a significant part of daily activities.
- Sitting, standing, working with hands for extended periods of time.
- Lifting more than 50 pounds is required.
- Job duties require employee to drive company vehicles or drive personal vehicle.
This job description is intended to set forth the core functions required for this position and describe the general nature of the work performed by employees in this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Employees may be assigned additional responsibilities as necessary. The Company reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of the Company's business, competitive considerations, or the work environment changes. This document describes the position currently available and is not an employment contract.The position covered by this Job Description is expressly declared to be at will, meaning the Company has the right to terminate the incumbent's employment at any time, with or without cause. Any written or oral promises or representations to the contrary are expressly disavowed and should not be relied upon by any employee. Any change to this at will employment status must be in writing and signed by the Chief Operating Officer of the Company.