Events Manager (Temporary, Remote)
: Job Details :


Events Manager (Temporary, Remote)

Ultimate Staffing

Location: Whitefish,MT, USA

Date: 2024-12-22T07:52:16Z

Job Description:

Job Title: Events Manager (Temporary, Remote)Location: RemoteHours: Flexible, Monday through Friday (8 or 9 AM - 4 or 5 PM)Duration: Temporary, approximately 5 monthsCompensation: $33-$35 per hour

Position Overview:We are seeking a highly organized and detail-oriented Events Manager for a temporary assignment lasting approximately 5 months. In this role, you will collaborate closely with internal teams, vendors, and sponsors to ensure smooth event operations and deliver a successful experience for exhibitors and participants.

Key Responsibilities:

  • Exhibitor Inbox Management

    • Respond promptly to exhibitor inquiries.
    • Route inquiries to the appropriate internal team member for follow-up.

  • Small Meetings Support

    • Monitor and review new submissions on Smartsheet.
    • Compile responses and distribute the grid to internal stakeholders for action.
    • Research and secure restaurant options for small meetings.
    • Prepare and manage closeout reports for small meetings.

  • Conference Support

    • Pull and distribute exhibitor lists to vendor partners.
    • Send welcome emails to new exhibitors.
    • Update NetForum to maintain accurate exhibitor information.
    • Organize and file new contracts in the appropriate folders.
    • Send contracts to relevant stakeholders as needed.
    • Collaborate with the team to send communications to exhibitors.
    • Participate in team meetings and provide feedback or suggestions.
    • Research potential sponsorship items (e.g., napkins, cups, lanyards, water bottles, bags).
    • Update conference exhibitor kit documents and community site forms.
    • Manage the website by adding exhibitor and sponsor logos and making necessary updates.

    • Qualifications:

    • Bachelor's degree required.
    • Strong organizational and time management skills.
    • Excellent written and verbal communication skills.
    • Ability to multitask and work independently.
    • Familiarity with Smartsheet, NetForum, and website content management is a plus.
    • Previous experience in event management, particularly in an administrative or coordinator role, is preferred.

    All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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