Location: University Park,PA, USA
APPLICATION INSTRUCTIONS:
+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday ( to complete the internal application process ( . Please do not apply here, apply internally through Workday.
+ CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. ( Please do not apply here, apply internally through Workday.
+ If you are NOT a current employee or student, please click Apply and complete the application process for external applicants ( .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Event Planner (Event Specialist - Intermediate Professional) plans and organizes meetings and special events. Responsibilities include researching and recommending venues; coordinating logistics including transportation, accommodations, meals, and technology; building and maintaining relationships with vendors; establishing and monitoring budgets; supervising personnel.
+ Facilitate planning meetings; consult with customers to determine on-site and virtual meeting/event objectives and requirements; plan the meeting/event scope and format; establish and monitor budgets
+ Research and recommend venues and services conforming to customer requirements
+ Coordinate services such as accommodations, transportation, tours, catering, and event security
+ Ensure availability of signage, displays, printing, audio-visual equipment and other technology, and any special needs requirements
+ Negotiate contracts with service providers and suppliers
+ Direct administrative details, such as financial operations, promotional material dissemination, and inquiry response
+ Ensure a safe and secure environment for staff, customers, and guests; address and appropriately respond to issues of concern
+ Monitor activities to ensure regulatory and policy compliance, participant satisfaction, and problem resolution
+ Conduct post-event evaluations; determine improvement areas
+ Oversee environmental management or sustainability programs addressing recycling, conservation, or waste management
+ Build and maintain relationships with internal and external vendors, event support services, etc.
+ May hire, train, coach, supervise, schedule, and evaluate employees; recommend, plan, and coordinate professional development opportunities; adhere to Collective Bargaining Agreement provisions; participate in grievance/arbitration proceedings
Education and Experience:
Minimum requirement is an Associates degree plus two (2) years of relevant experience. Or, an equivalent combination of education and experience.
As a member of Auxiliary and Business Services within the Finance and Business unit, you will be joining a team of individuals who have the ambition to help Penn State succeed. Workforce diversity, cultural inclusiveness, and employment equity are deeply rooted in Penn State's historic mission. Just as we are committed to being a diverse educational environment, we are also committed to being a diverse working community. As a community, we endeavor to be a mixture of cultural backgrounds, life experiences, and individual perspectives that add variety and vitality to the workplace. The University believes that we can learn from each other's differences and break down the barriers that separate us. Penn State is a place where everyone can be themselves, together.
The salary range for this position, including all possible grades is:
$42,100.00 - $61,000.00
Salary Structure ( - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here ( .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-###-####.
Federal Contractors Labor Law Poster (
PA State Labor Law Poster
Affirmative Action (
Penn State Policies
Copyright Information (
Hotlines
University Park, PA