Events Virtual Assistant
: Job Details :

Events Virtual Assistant / 25 - 30 Hours a Week

Space Transportation Association

Space Transportation Association and related entities are hiring a part time success oriented, experienced Events Virtual Assistant, for 25 – 30 hours a week, to join our high energy, motivated small team.

The candidate we are looking for will be both a team player and self-motivated, an excellent communicator, detailed oriented, and have substantial experience with Events.

The Events Virtual Assistant will work closely with the President in achieving success for our mission and corporate & university members.

Our new Events Virtual Assistant will be stepping into a demanding and fast-moving position that requires a positive attitude and he or she will be a quick problem solver, highly organized, and have experience in national security, high tech or related fields, and have experience managing events. This role will be largely administrative in nature and require professional communications with both our members, and leaders in the Space Community.

We want to make sure we are adding the right person into our successful small team. If you're ready to take on a challenge, grow, and accomplish, please submit a resume and cover letter explaining how you will help our associations be successful for our members.

If the above appeals to you, then consider working part time for STA and related entities as Events and Membership Coordinator. Check out Space Transportation Association at www.spacetransportation.us

Responsibilities include:

Events:

• Work closely with President and team to manage email flow relating to events. Events Virtual Assistant will be responsible for handling about 70% of total email flow
• Work with venues and catering teams where we host our events

Salesforce / Pardot and Outlook Membership Records

· Manage and improve our current Salesforce / Pardot and Outlook membership records

Required Qualifications:

• 5 or more years work experience in Events, in a dynamic, fast paced work environment
• Strong verbal and writing skills
• Stellar work characteristics
• Detail oriented, quality and precision in all work

o Outstanding interpersonal skills to positively influence outcomes and ability to work across functions and different levels of seniority

o Superior communication skills, with a demonstrated ability to communicate with customers and other stakeholders, both internal and external

o Exceptional organizational and project management abilities

• Superb time management skills – the ability to juggle many tasks at once
• Ability to learn standard operating procedures quickly and seamlessly integrate them into daily responsibilities
• 3 or more years of experience with Salesforce / Pardot and Microsoft Office
• Strong interest in Space and National Security, as well as nonprofit or business operations and management preferred
• Undergraduate degree in a related field, such as Business Management or Trade Association Management
• Must be a US citizen

Preferred Qualifications:

• Salesforce / Pardot Administrator or Manager, with certificates, with at least three years of work experience
• Previous experience with an industry trade association is a big plus
• Congressional experience
• Great sense of humor

Location / Remote work / Hours / Compensation:

Work will be done remote, though individuals in the Eastern or Central time zones preferred, to synch better with HQ. We will provide a new, fast, capable computer for work.

Average of 25 - 30 hours a week. Typically must be available 8:30am-2:30pm ET, Monday thru Friday for this to work, optimal work pattern will be discussed during the interview with qualified candidates.

Compensation is $30 - $35 - $40 per hour, depending on experience, as a 1099, more details available.

Start date: early January 2024.

Company Description:

Space Transportation Association is a highly regarded trade association founded in 1989, based in Northern Virginia. More details may be learned at www.spacetransportation.us