JOB TITLE: Executive Admin AssistantSALARY: $120,000-$140,000 (flexible)LOCATION: Clayton, Missouri (In-Office Role)SCHEDULE: Monday to Friday, 7:45 AM - 5:00 PMOVERVIEW: As an Executive Assistant (EA), you will play a pivotal role in supporting the CEO by efficiently managing their schedule, projects, communications, and events. Your exceptional organizational skills, attention to detail, and ability to handle multiple tasks will contribute to the smooth functioning of the executive office.RESPONSIBILITIES:
- As a key member of the Administration Team, your primary focus will be on supporting the CEO.
- Key responsibilities include:
- Manage and prioritize the CEO's calendar, ensuring alignment with objectives.
- Coordinate travel arrangements and prepare meeting agendas and notes.
- Provide project management support and track timelines for high-priority initiatives.
- Facilitate project update meetings and assist in decision-making with data collection.
- Serve as the primary contact for CEO communications, both internal and external.
- Maintain relationships with team members and external partners.
- Organize corporate events and handle logistics for board meetings and executive sessions.
- Perform additional duties as needed to support the CEO and executive team.
QUALIFICATIONS:
- Bachelor's degree.
- 5+ years of proven experience as an Executive Assistant supporting executives or C-level employees.
- Must have experience within the financial services industry.
- Competency in Microsoft Office Suite and virtual meeting platforms.
- Competency in cloud applications such as Microsoft OneDrive and SharePoint.
- Exceptional organizational and time-management skills.
- Ability to handle confidential information with integrity.
- Demonstrated success in coordination and project management.
- Experience in VOIP phone systems (or ability to learn the system).
ABOUT THE CLIENT:The client is an asset management firm known for its fundamental, valuation-based approach to managing portfolios for financial intermediaries and institutions. They are committed to excellence in portfolio management and provide customized solutions tailored to client needs.