Location: Fort Lauderdale,FL, USA
EdisonLearning, Inc. is seeking a FT Executive Administrative Assistant to join our Ft. Lauderdale, FL Corporate HQ Team!
About EdisonLearning
EdisonLearning is the largest wholly minority-owned business in the online education space, and we are led by the industry's most diverse leadership team. EdisonLearning brings together best practices in instruction, developed over three decades of supporting schools, with blended solutions designed by educators to meet students where they are and deliver the education they need and deserve. The company's comprehensive content, resources and support include 150+ full eCourses in core and elective subjects, plus career and technical education and social-emotional learning; actionable learning analytics dashboards and blockchain-enabled micro-credentials; and instructional services teachers and advisors who provide personalized student support. The guiding purpose behind all of EdisonLearning's work is to ensure equitable access and opportunity for each and every learner.
Our organization's growth and success is due to the hundreds of dedicated professionals who share a passion for making a difference in the lives of young people - both academically and in character development. We are committed to maintaining a work environment that empowers every employee to take ownership for the growth and success of the company - making sure that the best ideas are always on the table, and that the students we serve always receive our best.
The EdisonLearning Schools Core Values
Wisdom; justice; courage; compassion; hope; respect; responsibility; integrity and resilience-provide the basis for our character and ethics curriculum and student management system that contribute to building a positive learning environment. Helping students develop into responsible citizens is an integral part of the EdisonLearning program.
Job Summary:
Reporting to the VP, School Operations, this position not only supports the CEO, but also supports both EdisonLearning's V.P. of School Operations and the V.P. Strategy & Growth for NorthStar Academies, Inc.( NSA ). This position handles highly confidential information on a regular basis and must perform duties in a manner that maintains confidentiality at all times.
This position acts as the office manager for EdisonLearning's corporate home office and is accountable for performing the day-to-day administrative & clerical functions for both the CEO and EdisonLearning's V.P. of School Operations, such as preparing correspondence, arranging conference calls, scheduling meetings, general office management duties, making travel arrangements and processing invoices and expense reports, and assists with entry level human resources tasks (e.g., ensuring that new corporate employees have the equipment necessary to perform the essential functions of the position, as approved by the employee's supervisor). This position also provides administrative support, under the supervision of the NSA's V.P. Strategy & Growth (the latter serving as Board Liaison for NSA's Board of Directors), which includes drafting and ensuring the publication of board meeting notices, acting as the recording secretary for the taking, transcribing and publishing of the minutes of board meetings, assisting in the preparation of board presentations, and coordinating the attendance and, where appropriate, obtaining the signatures of board members on approved legal or compliance documents.
Main Responsibilities:
* Executive Admin Support:
* Provide administrative support to Ft. Lauderdale office Executives and Human Resources Department by anticipating and preparing materials needed for conferences, correspondence, appointments, meetings, telephone calls, etc.
* Composes memoranda from dictation, verbal direction, or from knowledge of company policy or procedures files correspondence and other records
* Manages Executive calendars, events and travel arrangements upon request
* Prepare travel and expense reports as needed
* Office Management Support:
* Greet visitors, ascertain nature of business, and direct visitors to employer or appropriate person
* Manage the office supplies and reorder as needed
* Answer incoming phone calls and direct callers accordingly or take messages for timely delivery
* Assist in resolving any administrative problems
* Run company errands
* Collect and route mail timely to appropriate parties
* V.P. of School Operations Support
* Assists VP School Operations with the compilation of all NorthStar Academies' Task Force Reviews and site audit documents
* Prepares Observation & Operational Walkthrough Forms
* Creates FL Yearly School Calendars;
* Plan, coordinate and organize the EdisonLearning Leadership Development Academy (ELDA) trainings
* Plan the Monthly New Staff Onboarding/Training
* Assist with preparing training presentations and documents
* Prepare and distribute Standard Operating Procedures and EdisonLearning Accountability Tools
* Inputs data and create and maintain school operational reports
* Supports with preparing travel requests
* During FTE, supports with the compilation of FTE school enrollment numbers
* Compile information and prepare and maintain a variety of school records, logs and reports related to school operations and academic achievement
* V.P. Strategy & Growth and Board Liaison Support:
* Prepares correspondence and memos independently or from written and or oral instructions
* Maintain confidential files and records for the Vice President and Board documents
* Arranges special luncheon meetings as directed
* Manages or develop databases for mailings and organizational directories
* Schedules facility setups and catering arrangements as needed
* Works with members of the NorthStar Board of directors to ensure communication is professional, timely and accurate
* Serve as a Board Liaison. This includes:
* Ensures all Board reporting, minutes, correspondence and documentation is complete
* Scheduling Board meetings, assist in creating annual board meeting schedule.
* Developing and distributing meeting materials.
* Taking minutes at all Board and committee meetings. This includes updating related documents and maintaining accurate corporate records.
* Transcribe meeting minutes and ensure they are uploaded in central place
* Providing logistical support for Board members (travel arrangements, reimbursements for expenses, etc.)
* Prepare meeting notices, agendas, materials and minutes for Executive Committee, Board
* of Directors and any other committee/groups as needed
* Provides high-quality, responsive and courteous customer service by responding promptly to e-mails, phone calls and in-person inquiries
Key Relationships:
Internal: Company Executives, Principals, HR Managers/Director, Achievement Team, Legal Counsel
External: School Boards, vendors, building management, students, parents, school district personnel, other community members as necessary.
Key Behavioral Competencies:
* Customer Service Orientation - Demonstrates concern for meeting internal and external client and stakeholder needs in a manner that provides satisfaction for the customer, (within the resources that can be made available). Shows a passion for improving service delivery and a commitment to continuous improvement, including:
* Makes frequent and regular contact with clients and stakeholders to keep them informed of and to learn of any new issues or challenges that can impact expected outcomes
* Makes client and stakeholder needs a top priority; takes any and all actions to meet these needs.
* Resolves requests and complaints in a timely manner, demonstrating a high level of commitment to meeting requirements within policy and compliance guidelines
* Relationship Building - Establishes rapport with people easily, develops and maintains a network of contacts who can provide information, help and access to others, including:
* Identifies and gains the support of key people in potential client organizations by understanding and addressing their needs and concerns.
* Proactively approaches others with a view of engaging in dialogue and building strong working relationships.
* Courageous Leadership - Addresses difficult issues; puts self on line to deal with important problems; stands firm when necessary, including:
* Critically evaluates risk associated with various courses of action and makes calculated decisions, with contingency plans to mitigate risk
* Leads initiatives to change the structure, system or talent mix of the organization to more effectively support the business strategy. Addresses the causes and not just symptoms of problems
* Personal Accountability - When commits to do something, does it decisively, responsibly and with urgency. Can be relied on consistently.
* Assumes personal accountability for ensuring everything is done to achieve results; does not blame others for mistakes, oversights or omissions
* Consistently delivers on agreed goals and tasks and can be relied upon to meet or exceed expectations
Qualifications
Background:
* College degree required or equivalent experience
* Experience in education or Human Resources arena preferred
* Strong employee and/or customer relations experience preferred
* Basic knowledge of employment laws preferred
* Superior interpersonal and relationship building skills, including excellent verbal and written communication
* Proficiency in MS Office required, comfortable using web-based tools
* Ability to work with minimum supervision
* Demonstrated ability to manage multiple tasks successfully
* Demonstrate diplomacy and ability to handle confidential and sensitive information
Benefits and other Perks:
* Medical, Dental, Vision
* Basic Life/AD&D - company paid
* Voluntary - Life/AD&D, Short/Long Term Disability
* Generous time off schedule (Holidays, Personal, Vacation, and Sick Time)
* Retirement Plan
* Student Loan Assistance
* Employer Paid Teladoc Mental Health support network
* Perks at Work discount site
An Equal Opportunity Employer
It is the policy of EdisonLearning, Inc. to provide educational and employment opportunities without regard to race, color, religion, creed, national origin, alienage and citizen status, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law.