Position OverviewAs the Executive Administrative Assistant to the President & Chief Executive Officer of a startup MedTech company, your responsibilities will include:
- Business Liaison: Act as a point of contact and liaison between the President and internal/external stakeholders
- Data & Information Management: Organize and maintain confidential data and information with the utmost integrity
- Event Management: Coordinate high-profile events, client meetings, regional, national sales meetings, ensuring smooth execution and flawless hospitality for attendees
- Calendar Management: Effectively manage the CEO's busy schedule and coordinate meetings, conferences, and travel arrangements
- Communications: Oversee emails, calls, and other correspondence, and draft professional and polished documents on behalf of the President & CCO
- Project Coordination: Assist in planning, executing, and monitoring key projects. Collaborate with cross-functional teams to ensure project success
- Research & Analysis: Conduct market research, gather relevant data, and provide insightful reports and recommendations to support the CCO's decision-making process
- Executive Support: Oversee personal tasks and responsibilities for the CCO, including managing personal appointments with discretion and confidentiality
Managing President & CCO's Schedule & Calendar
- Coordinating Meetings
- Handling Communication on Behalf of The President & CCO
- Organizing Travel Arrangements & Itineraries
- Conducting Research & Preparing Reports
- Assisting With Presentation Preparation
- Maintaining Confidentiality & Discretion
Managing Office Operations & Administrative Tasks
- Liaising With Internal & External Stakeholders
- Communicate with Sales Team, Executives, Customers on behalf of President & CCO
- Monitoring & Responding to Emails
- Handling Expense Reports & Budgeting
- Sales Reports through Excel
- Strong knowledge of Microsoft Suite, Analytic Presentation skills
- Creating Power Point Presentations on behalf of the CCO
- Employee Benefits
- Written Communication
- Benefits Administration
- Professional Writing
- Executive Management
- Onboarding
- Human Resources Information Systems (HRIS)Human Resources Information Systems (HRIS)
- Executive Support
- Human Resources (HR)
RequirementsTo be successful in this role, you should possess:
- Proven experience of 5 years minimum as an executive assistant or similar role, supporting C-level executives
- Attention to Detail
- Adaptable
- Exceptional written and verbal communication skills
- Proficiency in Microsoft Office Suite and other relevant tools/software
- An adaptable and flexible approach to thrive in a rapidly changing environment
- An initiative-taking and solution-oriented mindset, anticipating needs and taking initiative
- Elevated level of integrity and the ability to maintain confidentiality with sensitive information
- Impeccable organizational and time management skills with the ability to multitask effectively under pressure in a fast-paced environment