Location: Virginia Beach,VA, USA
Groundworks is seeking a talented Executive Administrative Assistant to join our tribe in Virginia Beach, VA!
The Executive Administrative Assistant is responsible for providing comprehensive support to multiple senior executives within our organization. This role will handle various tasks, such as managing complex schedules, organizing meetings, and handling sensitive information with discretion. This dynamic individual should demonstrate exceptional communication skills, strong attention to detail and ability to thrive in a fast-paced environment.
Job Responsibilities
* Provide high-level administrative support to multiple executives, including managing calendars, scheduling meetings, and making travel arrangements.
* Prioritize and handle multiple tasks simultaneously with precision and efficiency.
* Serves as a liaison between executives and internal and external partners.
* Handle sensitive information with utmost discretion.
* Organize and coordinate executive meetings, conferences and events. Prepare meeting agendas, take notes and follow-up on action items promptly to ensure all logistical arrangements are handled smoothly.
* Maintain executive files and documents to ensure they are filed correctly and easily accessible.
* Prepare and process expense reports, invoices and other financial documentation as needed
* Oversee the administrative needs of the executive offices, including the ordering of supplies, maintenance, and maintaining a professional office environment. Potentially supporting both in-person Virginia Beach, Virginia executives and virtual support of Dallas, Texas executives' needs.
* Address and resolve any issues or concerns that arise with minimal supervision. Anticipate the needs of executives and proactively address them.
* Performs other duties as assigned.
Qualifications
* Bachelor's degree and/or a minimum of five years of experience in an executive administrative support role, preferably in a corporate or fast-paced environment. Experience supporting multiple executives is desired.
* Exceptional organization and time management skills.
* Strong written and verbal communication skills.
* Proficiency in Microsoft Office Suite and familiarity with office equipment.
* Strong problem-solving skills and attention to detail.
* Ability to work independently and as part of a team.
* High level of professionalism and positive proactive attitude.
* Flexibility and adaptability to changing priorities and demands.
* Strong interpersonal skills and ability to interact effectively with all levels of staff and external partners.
Physical Requirements
Mobility including ability to sit or stand for extended periods, and to move around the office environment as needed. Manual dexterity including use of standard equipment. Able to lift and carry up to 20 pounds. Able to read and proofread documents and use computer screens effectively. Able to hear and respond to telephones, meetings.
Requirements
The Executive Administrative Assistant will be in an office environment. Occasional travel may be required for meetings or events. The role is in person with standard business hours, although flexibility may be needed.
What we provide for our employees
* Competitive base compensation with lucrative bonus potential
* Equity ownership in the nation's largest and fastest growing foundation repair and water management company
* The best-in-class training programs
* Advanced leadership training opportunities
* Benefits include Medical, Dental, Optical, Long/Short Term Disability, Life insurance, 401(k) with a company match after applicable waiting periods
* Paid time off including 6 holidays after applicable waiting period
Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization.
With more than 60 locations across the USA and Canada, Groundworks is the fastest-growing foundation solutions and water management company! Recognized as a?Top Workplaces USA?company and offering?ownership for?everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before!
We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are?stronger together. That's why we're proud to be the Groundworks Tribe! Our shared culture, resources, and work ethic unites us.
Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping over 1.5 million homeowners protect and repair their most valuable asset - their home.
When?customers?choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When?you?choose Groundworks, you'll join thousands of Tribemates who are making history.
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