Executive Administration Assistant (Inpatient and Outpatient Services)Program & Location: Plymouth, MA with travel requiredPay Range: $23-$29Status: Full TimeShift: 8am-4:30pmSchedule: Monday-FridaySupervisor: COO of SEMCOA / COO of Inpatient ServicesQualifications: High School Diploma, 5-7 years administrative support experienceAbout usHigh Point & Affiliated Organizations is a health and human service agency whose mission is to treat and prevent substance use disorders and mental illness. High Point has programs located throughout Southeastern Massachusetts offering a full continuum of care for substance use and mental health treatment, including inpatient, outpatient, residential, and community-based services. Programs and services also assist survivors of abuse, violence, and families experiencing homelessness. High Point believes that everyone has inherent goodness, worth, and dignity. Our goal is to help individuals and families achieve personal change and improve their quality of life. Requirements:
- Knowledgeable concerning the overall structure of the corporation, including, but not limited to its philosophy, mission, goals, policies, personnel, departments, and staffing needs
- Proficient in use of Microsoft Small Business Office Suite
- Must work well within a team environment, as well as independently with minimal supervision
- Ability to handle multiple tasks and take direction from multiple sources
- Ability to plan duties for maximum effectiveness and efficiency
- Possess strong interpersonal skills and written/verbal communication skills
- TB Screening
- Certification in the HPTC approved de-escalation program
- Demonstrate flexibility and dependability.
- Travel is required with mileage reimbursement
Responsibilities:
- Compliance with Federal Regulations, 42 CFR Part 2, Confidentiality of Alcohol Abuse Policy and HIPAA Regulations
- Adhere to and up-hold governance/accreditation standards concerning patient rights and company ethics
- Coordinate renewals of corporate contracts, licenses & certificates
- Attend trainings as outlined within the Employee Handbook
- Complete assigned tasks in a timely, confidential, and accurate manner
- Meeting attendance, subsequent meeting minutes, distribution and maintenance of for all meetings minutes as directed
- Maintenance and distribution of Corporate Policies & Manuals
- Create and maintain various databases, forms, and reports and ensure their availability to appropriate staff as needed
- Work directly with COO of SEMCOA / COO of Inpatient Services in directing and facilitating corporate projects including but not limited to the research of data and subsequent reports
- Provide administrative, clerical, and general overall daily support to COO of SEMCOA/COO of Inpatient Services
- Other duties as assigned by the President / Chief Executive Officer/ COO of SEMCOA/ COO of Inpatient Services to insure safe and appropriate operation of the corporation.