Executive Administrative Assistant
: Job Details :

Eye Doctor's Optical Outlets, a VSP Vision company, has been supporting the eye health of the central Florida community for more than 35 years. Our team is collectively dedicated to providing our patients with the highest level of customer service and quality eyewear at an affordable price. Offering a fun and inclusive work environment, youll know that youre doing work that mattershelping people bring their best vision to life. With minimal supervision provide the highest level of confidential administrative support to the Executives Office (Position Category E1 E3; 50% or more of the time). Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executives Office Act as the Executives liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively Receive, track, and follow up on the resolution of escalations to the Executive Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information Support departmental projects by gathering information and tracking status Support the development of departmental presentations by gathering information, preparing handouts, preparing PowerPoint presentations, and preparing text Transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties Manage and maintain departments' records/files to ensure security and confidentiality of the files Maintain calendars, schedule meetings and appointments, arrange travel and hotel accommodations to ensure effective time management Job Specifications Typically has the following skills or abilities: Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent Demonstrated ability to support a vice president or above (E1 E3) greater than 50% of the time Demonstrated ability to represent the executive in a professional manner to internal and external audiences Type 30 wpm Demonstrate experience working with confidential and sensitive information Proficient with spreadsheet, word processing, and presentation applications Strong verbal and written communication skills Strong business acumen skills Ability to meet tight deadlines Ability to be flexible Ability to understand and follow department and company policies and procedures Ability to develop good working relationships across functional areas Work Location: 5607 Johns Road Tampa, FL 33634 #LI-ONSITE #LI-VISIONCARE Salary Range: $21.00 - 29.00 Compensation range for the role is listed above. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. Optical Outlets Benefits Package To empower our employees and their families to achieve their human potential, we provide a benefits package with tools and resources to support all aspects of their healthphysical, mental, emotional, and financial. Heres a quick overview of the standard benefits package. Medical and dental insurance Free vision care insurance and eyewear discounts 401(k) retirement plan with employer match up to 3.3% Paid vacation and holidays Life, accidental, and disability insurance plans EAP access for employees and family VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information. We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters. Click here to learn about our application process and what to watch for regarding false job opportunities. As a regular part of doing business,VSPVision (VSP)collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.