BridgeWorks Staffing is looking for a highly professional executive administrative assistant to start ASAP. The primary purpose of this position is to provide a broad range of administrative support functions contributing to the overall effectiveness of the executive office and the Board of Commissioners. THIS IS A TEMPORARY ASSIGNMENT!!!! Executive Assistant Duties
- Oversees the day-to-day office management activities of the Executive Office.
- Coordinates communication with the Board of Commissioners and other community stakeholders.
- Provides administrative support to the executive staff, including the preparation and process of material for board meetings, transcribing and preparing board minutes, TGHA resolutions, reports, etc.
- Proofreads documents for accuracy, grammar, punctuation, spelling with a strong attention to detail
- Receive calls and correspondence and route to the appropriate department
- Assist with confidential data, including business, financial and personnel matters
- Coordinates the distribution of information coming in and out of the executive office
- Maintains schedule/calendar of daily activities and meetings
- Plans logistics and supports key events including training, webinars, travel, teleconferences, conferences external and internal meetings
- Manage website and social media content
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies
- Performs additional responsibilities as assigned
Knowledge and Skill Requirements
- Proficient in Microsoft Office products, Excel, Google products and data dashboards
- Strong customer-service orientation; ability to converse with all stakeholders
- Ability to communicate professionally and clearly, both in written and verbal approaches whole remaining focused on the agency's goals and mission
- Ability to multi-task and perform tasks to meet deadlines
- Ability to work independently and with minimal direction with strong attention to detail
- Ability to utilize various types of technology to ensure proficiency
Monday-Friday 8:00 AM - 5:00 PM