Location: Telford,PA, USA
The Job Responsibilities
We're hiring! If you want your contributions to make a real difference, check out this new career opportunity with us at Draeger where we are led by the guiding principle Technology for Life .
The Executive Admin Assistant will be responsible for providing administrative support to the General Counsel, North America and Chief Financial Officer North America to assure efficient workflow and effective communications, including GC and CFO directed support of North America Legal & Compliance Department and North America Finance Department. Acts as a point of contact between internal /external contacts as needed.
Duties:
* Provides administrative assistant support to CFO and GC for North America Region, including clerical, administrative, and organizational activities, which include e.g., (i) generating, composing and editing, correspondence such as memorandums, letters, emails, invoices, reports, instructional documentation, and other correspondence,(ii) preparing and submitting expense reports, and (iii) arranges complex detailed travel plans and itineraries for CFO and GC and, at direction of CFO or GC, compiles documents for travel-related meetings and processes travel expenses in accordance with Draeger's Travel & Expense Policy; (iv) general typing and editing of various legal and finance related documents such as policies, reports, minutes, and resolutions; and (v) manage purchase orders, invoices, and engagement letters of Legal & Compliance and Finance Department spending.
* Maintains electronic and paper departmental files, confidential documents, and functional related libraries for Legal & Compliance Department and Finance Department, including updating Region's Contract Database for legal, compliance, or finance executed contracts.
* Manages daily schedules and meeting calendars for CFO and GC and, at direction of CFO or GC, coordinate Legal & Compliance Department and Finance Department, schedules, meeting arrangements, etc.
* Support Legal & Compliance Department Project & Process Coordinator in management of Legal Request Portal, including serving as back up for assignment and tracking of legal and compliance requests and generating metric reports.
* At direction of CFO or GC, provides administrative support as needed to Company's Facilities Team, and Deputy or Associate General Counsel, including imputing and organizing materials in Legal Portal (including model language library and updates of company governance information on electronic portals and formatting and revising policies and processes), Provides support for specific projects or processes identified by CFO or GC.
* Provides clerical and administrative support to Tax team for business license application, administrative activities, and other tax related requirements and forms, as needed.
* Pursuant to direction of Compliance Officer, (i) manages educational and research grants and charitable donations requests by responding to grant and donation related inquiries and logging information on Company required forms, (ii) assists in input of data for Physician Sunshine Act reporting and internal reports, e.g., sales channel partner and sponsorship reports, (iii) inputs data into and organizes North America Compliance SharePoint sites.
* Pursuant to direction of Data Protection Official inputs and organizes data into regional and global reports and SharePoint sites regarding departmental data security measures and incidents.
* Performs other duties as needed and assigned.
Your Qualifications
Education:
High School or the equivalent in education, training and experience required. College degree preferred.
Related Experience:
* At least two years of administrative/office experience supporting executives required.
* Strong customer service experience required.
* Must be proficient in Microsoft Suite of products including Excel, Outlook, Word, and PowerPoint.
* Ability to build strong internal and external relationships using effective verbal and written communication.
Special Competencies or Certifications:
* Excellent customer service skills and demeanor is required
* Ability to process information and make corresponding decisions is required
* Strong problem solving skills needed
* Excellent verbal and written communication skills
* Outstanding organizational skills
* Flexible and adaptable to change
* Must be able to multitask in an environment where accuracy, timeliness and capacity to work in at a fast pace are requirements
* Must be a team player
* Demonstrate good judgment and respect the confidentiality of company and personnel information
* Notary a plus