Location: Dayton,OH, USA
Apogee Engineering is seeking an Executive Administrative Assistant to provide Program Execution Support to the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate located at Wright-Patterson Air Force Base (AFB). This full-time role offers a hybrid schedule of 2-3 days onsite.
Why work with us?
Apogee Engineering, LLC is a provider of research, engineering, operations, software, cyber, intel, training, technical services, financial and administrative expertise across an array of DOD and Federal Civilian customers. Our company was founded on the commitment of making a positive difference for our customers and our people. Apogee's culture is infused with integrity and a passion for excellence, which has propelled us into the ranks of an elite small business company. Apogee is known for an unwavering dedication to our client's success, a warm and employee-centric work environment, and an enthusiasm to provide the right solution at the right time.
What you will be doing:
* Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, and program and management operations
* Support Government requirements for internal/external briefings and reports by assisting with the preparation, scheduling, and coordination of materials such as slides, viewgraphs, briefing charts, and other graphics
* Assist with the administration of calendars, creating meetings, conference room reservations, and conference room configuration
* Establish and maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS)
* Support the development, editing, and production of reports and presentation materials for internal/external customers consistent with Government-required formats
* Provide illustrator services supporting the development of the final style, format, and preparation of the illustrations
* Assist the directorate focal point in collecting and visually displaying materials at staff meetings
* Assist with briefings including compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events
* Support the development, editing, and production of reports and presentation materials for internal/external customers consistent with Government-required formats
* Assist in reviewing the content of the directorate electronic workflow mailbox
* Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate's SharePoint suspense task tracking system
* Assist in managing and tracking the Directorate Freedom of Information Act (FOIA) requests
* Plan/facilitate meetings/offsites, develop documents, and attend specialized meetings
Minimum Experience:
Citizenship: Must be a US citizen
Clearance: Must have and be able to maintain a Secret clearance
Education: High School Diploma
Years of experience: 10 years of relevant administrative support experience of which 5 years were supporting the DoD including:
* Experience assisting with briefings, including compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events
* Experience supporting Government requirements for internal/external briefings and reports by assisting with the preparation, scheduling, and coordination of materials such as slides, viewgraphs, briefing charts, and other graphics
* Experience assisting with the administration of calendars, creating meetings, conference room reservations, and conference room configuration
* Proficiency in the use of Microsoft Office and Adobe Acrobat
* Possess excellent verbal and written communication skills
Preferred Experience:
Education and Experience:
* Bachelor's degree and at least 5 years of relevant experience, including at least 3 years supporting the DoD
* Experience providing support utilizing the Air Force Task Management Tool (TMT)
Benefits:
* Apogee offers two medical plans, a high deductible health plan with an HRA and a traditional POS plan with co-pays, dental, vision, 401(k), life insurance, PTO, paid holidays, parental, military, and jury duty paid leaves. Regular part-time employees scheduled for twenty-four or more hours per work week are eligible for benefits on a pro-rated basis.