Location: Kalamazoo,MI, USA
Title: Executive Administrative Assistant
Location: Kalamazoo, MI 49001
Duration: 07 Months Contract
Shift: 07:00 AM to0 4:00 PM
Position Summary:
With minimum supervision, and reporting to general manager or above, responsible for administrative and/or project-oriented duties of considerable scope, sensitivity and complexity requiring extreme confidentiality, independent judgement, familiarity with applicable procedures coordination and follow-through.
Responsibilities:
• Following established procedures, perform a variety of administrative responsibilities.
• May be required to perform some or all of the following:
Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology.
• Enter and manipulate data on spreadsheet, database or file management program and perform a broad range of typing projects.
• Identify needs and initiate administrative projects, establishing priorities and procedures, to accomplish objectives.
• Delegate portions of assignments and offer support and assistance to others as required.
• Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.
• Proofread and correct grammatical, typographical, compositional, or data errors.
• Read mail, highlight action or important items, attach relevant files or information before distributing. May ascertain which items are to be delegated and follow-up for timely responses. Respond to moderately complex correspondence or draft response for review and signature.
• Interface effectively with team members, functional departments and customers.
• Screen calls and respond to a broad range of inquires from all levels of employees and external contacts.
• Closely monitor calendar and make appointments as required. Make complex domestic or international travel arrangements.
• Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas.
• Maintain confidential records and reports.
• Perform other related responsibilities.
Qualifications:
• Four years related office experience or demonstrated ability to perform described responsibilities.
• Thorough knowledge of office equipment and administrative procedures.
• Ability to accurately record meeting proceedings.
• Ability to accurately type 60 wpm. Proficient in personal computer skills.
• Must demonstrate effective verbal, written and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.