Executive Administrative Assistant to CEO
: Job Details :

OSI Engineering is seeking a highly organized and detail-oriented Executive Administrative Assistant to join our dynamic team. The Executive Administrative Assistant will provide comprehensive administrative support to the CEO, ensuring the smooth and efficient operation of the office. This role will require a proactive approach, strong communication skills, and a commitment to confidentiality.

Responsibilities:

• Manage and maintain executive calendars
• Coordinate travel arrangements, including flights, accommodations, and itineraries
• Process expense reports and reconcile accounts
• Organize and maintain electronic files
• Prepare and edit documents, presentations, and reports
• Establish and maintain effective communication with clients, vendors, and internal stakeholders
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls
• Contribute to DEI initiatives and serve as a company representative within the community

Qualifications:

• 3-5 years of experience as an Executive Administrative Assistant
• Proven ability to handle a high volume of work and prioritize tasks effectively
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, and other relevant software
• Experience with applicant tracking systems (ATS) is preferred
• Ability to travel every six months for company events
• Passion for diversity, equity, and inclusion

Preferred:

Experience in the staffing industry

Previous experience in a long-term role

Location in the San Jose, California area or West Coast States

OSI Engineering is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected category under applicable law. All qualified applicants will receive consideration for employment without regard to any protected characteristic.