Advertisement Closes11/24/2024 (7:00 PM EST)24-06967Executive Administrative Secretary (Non-Merit)Pay Grade13Salary$50,000.00 - $54,000.00 AnnuallyEmployment TypeEXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WKClick here for more details on state employment.Hiring AgencyTourism, Arts, & Heritage Cabinet | Kentucky Department of TourismLocation500 Mero Street Frankfort, KY 40601 USADescriptionThe Kentucky Department of Tourism markets Kentucky nationally and internally to attract visitors to theCommonwealth. We are looking for a highly skilled individual to provide executive level administrativesupport to leadership.Job Duties Include:
- Oversees the administration of general office functions for Department of Tourism and takes detailed notesof office meetings.
- Drafts correspondence, memos and reports for Executive Leadership and proofreads correspondence and reportsfor accuracy.
- Schedules appointments, arranges travel schedule and reservations, and provides information to callers.
- Files correspondence, legal documents, reports and other records.
- Maintains filing system.
- Keeps office manuals current and compiles data to be used in reports.
- Prepares any records required by the duties of the office.
The Ideal Candidate Would Have:
- Strong written and verbal communication skills
- Demonstrate efficient organizational and multi-tasking skills
- Attention to detail
- Good time management skills
- Ability to work under pressure
- Ability to work independently or as part of a team
- Experience scheduling meetings in and with Outlook/TEAMS/ZOOM
- Experience making travel arrangements for staff
- Bachelor's Degree
Minimum Requirements
EDUCATION:Sufficient education which would assure knowledge, skills and abilities to accomplish position objectives.
EXPERIENCE, TRAINING, OR SKILLS:Sufficient experience which would assure knowledge, skills and abilities to accomplish position objectives.
Substitute EDUCATION for EXPERIENCE:NONE
Substitute EXPERIENCE for EDUCATION:NONE
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONEWorking ConditionsIncumbents working in this job title primarily perform duties in an office setting.If you have questions about this advertisement, please contact Cannon Armstrong at ...@ky.gov or 502.###.####.An Equal Opportunity Employer M/F/D