The Executive Administrator provides high-level administrative support to the CEO of DSS, Inc., a publicly traded company. This role requires exceptional organizational skills, confidentiality, and the ability to manage complex tasks and high-profile interactions with a high degree of professionalism and discretion.Responsibilities:
- Provide comprehensive administrative support to the CEO, including managing and prioritizing the CEO's calendar, scheduling meetings, and coordinating travel arrangements.
- Proactively learn and anticipate the needs of the business and CEO to protect and maximize the CEO's time and priorities.
- Prepare and organize materials for meetings, including drafting agendas, reports, and presentations.
- Screen and prioritize phone calls, emails, and correspondence, ensuring timely and appropriate responses.
- Act as the primary point of contact between the CEO and internal/external stakeholders, including board members, investors, clients, and senior management.
- Draft, proofread, and edit high-level correspondence, reports, and presentations.
- Manage confidential and sensitive information with discretion and professionalism.
- Take meeting minutes, track action items, and follow up on deliverables to ensure timely completion.
- Assist with special projects and strategic initiatives as directed by the CEO, including conducting research, preparing reports, and managing project timelines.
- Coordinate with various departments and external partners to support project objectives.
- Support the preparation and filing of regulatory documents and reports required by securities laws and company policies.
- Assist with compliance-related tasks and ensure accurate record-keeping in accordance with corporate governance standards.
- Handle all interactions and information with the highest level of confidentiality and professionalism.
- Ensure that all activities and communications are compliant with company policies and procedures.
- Develop and maintain relationships with key stakeholders, including investors, board members, and senior executives.
- Represent the CEO in communications and interactions with external parties as needed.
Qualifications:
- Bachelor's degree in business administration, Finance, Economics, Communications, or a related field (or equivalent experience).
- Compliance background and/or 5+ years in project management is highly desirable.
- Extensive experience as an executive assistant or in a similar role supporting C-level executives, particularly in a publicly traded company.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.
- Strong written and verbal communication skills, with proficiency in drafting and editing high-level documents.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software (e.g., project management tools, virtual meeting platforms).
- Demonstrated ability to handle sensitive information with the utmost confidentiality and professionalism.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Flexibility to work outside regular business hours as needed.
DSS is an Equal Opportunity Employer About DSS, Inc.DSS is a multinational company operating business segments in blockchain security, direct marketing, healthcare, consumer packaging, real estate, renewable energy, securitized digital assets, securities trading and fund management, and banking, lending, and finance. Its business model is based on a distribution sharing system in which shareholders receive shares in its subsidiaries as DSS strategically unlocks value through IPO spin offs. Under new leadership since 2019, DSS has built the necessary foundation for sustainable growth through the acquisition and formation of a diversified portfolio of companies positioned to drive profitability in five high-growth sectors. These companies offer innovative, flexible, and real-world solutions that not only meet customer needs, but create sustainable value and opportunity for transformation.