Executive Administrator
: Job Details :

DEPARTMENT: Corporate Administration

FLSA: Full-Time; Exempt

DURATION: Open Until Filled

POSITION PURPOSE:

The Executive Administrator will complete all administrative tasks as well as manage projects and activities for executive staff and senior leadership by assisting with initiating, executing, maintaining, and completing programs and projects in the department. In this role you will organize meetings, prepare correspondence, presentations, reports, and other communications. Along with maintaining schedules/calendars, assist with grant writing, draft newsletters, proofreading, and attend meetings while serving as a gatekeeper and liaison between internal/external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Provide support to the President & CEO, senior leadership staff, and Board Members.

* Coordinate, write, edit, and distribute communication to appropriate stakeholders.

* Prepare agendas and arranging proper setup of meeting space.

* Schedule and organize meetings and events, including making travel arrangements and reservations,

* Develop a schedule for project completion and effectively allocate the resources to the activities.

* Serve as liaison for communication and execution of projects and timelines.

* Determine needed resources (time, money, equipment, etc.) required to complete projects.

QUALIFICATIONS:

REQUIRED: Bachelor's Degree in Business Administration or related field and/or Minimum of 5 years relevant work experience; Proficiency in Microsoft Office programs (Word, PowerPoint, etc.)

SKILLS AND ABILITIES: Able to prioritize effectively; Excellent written, verbal, and interpersonal communication skills; Proficient in project management software such as Microsoft Planner or Project, Monday, Google Project, ClickUp.

Exceptional customer service skills; Must be flexible regarding work schedule; Resourceful and a self-starter; Must be detail oriented and well organized; Discretion and confidentiality are of the utmost importance in this position. Graphic Design experience preferred (use of Adobe, Canva, and/or like applications).

BENEFITS:

* Medical

* Dental

* Vision

* 403b Retirement

* Paid Time Off

* 10 Paid Holidays (including birthday)

EQUAL OPPORTUNITY EMPLOYER

OIC, Inc. is an equal-opportunity employer. OIC, Inc. offers equal opportunities to applicants and employees and makes all employment-related decisions based exclusively on job-related qualifications, without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, political affiliation and/or any other status protected by law.

DIVERSITY STATEMENT

OIC, Inc. is committed to valuing all people throughout our organization, regardless of background, lifestyle, and culture. A diverse and inclusive work environment for staff and culturally appropriate care for our patients is essential to fulfilling OIC, Inc.'s vision and goals.

Due to the volume of applications received, please do not contact the OIC Human Resources Department to check the status of an application, as we will be unable to provide this information over the phone. All applicants will be reviewed and those deemed most qualified will be contacted for an interview.

Thank you for your interest in employment with OIC, Inc.