#CA-DSThis position is responsible for executive level management of daily and project activities on behalf of PCS Administration and their Executive Director. This position is not only responsible for all administrative and personnel management for their Executive Director(s), including the coordination and preparation of confidential personnel actions for all of PCS Departments, this position also supports a wide range of strategic and tactical projects. This position manages and facilitates projects, including defining priorities, action steps and researching ideas, creating plans with stakeholders, and makes informed recommendations. This position provides executive support to members of the university's leadership team and is involved in the writing and management of confidential personnel and bargaining information, which significantly contributes to the development of management positions. Coordinates and supports preparation of high-level and confidential personnel actions, including supporting and responding to labor actions pertaining to Teamsters 2010, AFSCME (Service/Patient), CNA, and/or UPTE. This position is responsible for cross-coverage on a regular basis for any of the other executive assistants in the Patient Care Services Administration and can speak on behalf of the Executive Director.Apply By Date 10/24/2024 at 11:59pm Minimum Qualifications For full consideration applicants are encouraged to upload license and certification if required of the position.
- Bachelor's Degree in related area and/or equivalent experience or training.
- 3-5 years of experience in administrative roles, or prior experience as an executive assistant.
- Experience managing travel, handling confidential information, and supporting senior executives.
- Proven excellent experience in scheduling, coordinating, and managing multiple and complex electronic calendars, meetings, projects, and events.
- Experience with project/program management including, but not limited to, programmatic development, analysis, implementation and reporting.
- Proven experience in using strong interpersonal, customer service and communication skills to interact.
- Experience in writing and editing documents to respond on behalf of the Executive, accurately using proper grammar, style, and format.
- Ability to work quickly, accurately, and efficiently in a fast-paced environment. Ability to remain flexible when working on projects that require adjusting to individual preferences. Ability to follow through with multiple commitments.
- Proven ability to handle highly sensitive and confidential issues that require independent judgment and discretion, managing strict confidentiality of sensitive, confidential and/or privileged information, data, and documents.
- Analytical skills to identify and investigate problems, develop action plans, and follow through to completion.
- Knowledge of use of personal computer including Windows 7, MS Office 2010 (Word, Excel, PowerPoint, etc.), Adobe Acrobat, and others.
- Must possess competent decision-making and problem-solving skills, adeptness at initiating actions for effective resolution and follow-through.
- Skill to reason and discern priorities when determining action.
- Proven strong political acumen and ability to successfully operate within a diverse, complex organization. Proven ability to apply high ethical standards to operational practices and decision making in order to ensure University policies and procedures are thoroughly communicated to provide context to leadership in the decision-making process.
- Excellent organization and ability to prioritize assignments; knowledge of priority setting strategies
- Demonstrated independent accountability for and ability to prioritize multiple projects, adjust priorities to meet changing needs, and complete projects according to time frame.
- Skill in communicating clearly and effectively with the public and staff, maintaining cooperation and harmony between departments and working as a team member.
- Excellent attention to detail and organizational skills in all areas of performance.
- Strong writing skills.
Preferred Qualifications
- Thorough understanding of the mission of UC Davis Health and sensitive nature of the Executive Office.
Key Responsibilities
- 30% - Bargaining and Personnel Support
- 50% - Executive Management Support
- 20% - Special Projects
Department OverviewPCS Administration is responsible for the day-to-day operations of the Patient Care Services office and the Patient Care Services Directors office, including oversight of all administrative support and professional staff.Department Specific Job ScopeThis position provides executive level support and expertise for Patient Care Services Directors and Managers, as assigned.POSITION INFORMATION
- Salary or Pay Range: $ 2,375.20 - $ 4,176.00
- Salary Frequency: Biweekly
- Salary Grade: Grade 20
- UC Job Title: EXEC AST 3
- Number of Positions: 2
- Appointment Type: Staff: Career
- Percentage of Time: 100
- Shift Hours: Day 7:30-4PM , 8 hour
- Location: North Addition Office Building (HSP002)
- Union Representation: 99 - Non-Represented (PPSM)
- Benefits Eligible: Yes
- Hybrid/Remote/Onsite: This position is 100% on-site
- THIS IS NOT AN H1- B OPPORTUNITY
BenefitsOutstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: •High quality and low-cost medical plans to choose from to fit your family's needs •UC pays for Dental and Vision insurance premiums for you and your family •Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave •Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement •Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement •Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement •Access to free professional development courses and learning opportunities for personal and professional growth •WorkLife and Wellness programs and resources •On-site Employee Assistance Program including access to free mental health services •Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage •Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles •Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here •UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staffPhysical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Special Requirements
- This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
- This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
Diversity, Equity, Inclusion and BelongingAt UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.For the University of California's Affirmative Action Policy, please visit: For the University of California's Anti-Discrimination Policy, please visit: Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHereApply for Job
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