Job Title: Executive Assistant and Marketing Coordinator
Location: Wellesley, MA (On-site)
Company: Exceptional Health
About Us:
Exceptional Health is a concierge internal medicine practice based in Wellesley, MA, offering personalized, high-quality care tailored to a select number of patients. Our approach emphasizes preventative medicine, extended physician access, and an unparalleled patient experience. We are seeking an organized, proactive, and marketing-savvy individual to join our team as an Executive Assistant and Marketing Coordinator, playing a key role in both operational efficiency and practice growth.
Role Overview:
The Executive Assistant and Marketing Coordinator will serve as a key support to our leadership team while also contributing to the practice's marketing efforts. This hybrid role is perfect for a highly organized individual who can manage executive-level administrative tasks while developing and implementing creative marketing strategies to enhance our visibility and patient engagement.
Key Responsibilities:
Executive Assistant Duties:
- Manage the COO's and physicians' schedules, appointments, and correspondence to ensure seamless day-to-day operations.
- Act as the first point of contact for internal and external communications on behalf of the leadership team.
- Coordinate and prepare materials for meetings, presentations, and projects.
- Handle administrative tasks such as email management, document preparation, and expense tracking.
- Liaise with vendors and contractors to maintain office operations.
Marketing Coordination:
- Create, execute, and monitor digital marketing campaigns, including Google Ads, SEO, and social media initiatives.
- Maintain and update website content, ensuring accuracy and alignment with practice branding.
- Develop patient-facing communications, newsletters, and promotional materials.
- Analyze marketing data to prepare reports and recommend optimizations.
- Collaborate with external consultants or vendors on advertising and branding initiatives.
- Organize and coordinate practice events or patient engagement activities as needed.
Qualifications:
- Bachelor's degree in business, marketing, communications, or a related field.
- 3+ years of experience in executive support, marketing, or a similar combined role. Healthcare experience is a plus.
- Strong organizational and multitasking skills with impeccable attention to detail.
- Proficiency in marketing tools (Google Ads, Google Analytics, social media platforms) and Microsoft Office Suite. Familiarity with design tools like Canva or Adobe Creative Suite is a bonus.
- Excellent written and verbal communication skills, with a professional demeanor.
- Ability to work independently, prioritize tasks effectively, and adapt in a dynamic environment.
Why Join Exceptional Health?
- Be part of a close-knit, patient-centered team redefining the healthcare experience.
- Gain exposure to both operational leadership and creative marketing in a boutique medical practice.
- Competitive salary and benefits, with opportunities for professional growth.