EXECUTIVE ASSISTANT AND SCHEDULER TO THE COUNTY JUDGE
: Job Details :

Position Description

Position Overview:

The Executive Assistant and Scheduler to the County Judge is a role directly supporting the Harris County Judge. Reporting to the Director of Operations and Administration, this position works directly with the Judge, and works closely with theCounty Judge's Office (CJO) Senior Leadership Team including the Chief of Staff, Deputy Chief of Staff, Communications and Policy, to ensure the Judge's direct needs are met efficiently and seamlessly. The Executive Assistant is a key aide to the County Judge, maintaining the schedule, coordinatingwith the Senior Leadership team and occasionally accompanying her to meetings, including public and private events she attends in her capacity as County Judge, during county emergencies, and while traveling on official business.

About the Harris County Judge:

Harris County is the third largest and most diverse county in the nation, with a population of more than 4.7 million, rivaling the size of the entire state of Louisiana. Judge Hidalgo functions as the CEO of Harris County and presides over the Harris County Commissioners Court, the County's governing body. Along with four County Commissioners, the County Judge directs a budget of more than $4 billion providing essential services such as justice administration, flood control, infrastructure, and housing. Judge Hidalgo also serves as Harris County's Director of Emergency Management.

Duties and Responsibilities:

* Directly support the County Judge to ensure her immediate needs are met.

* Work closely with the Senior leadership team to coordinate the County Judge's schedule and assist in travel logistics.

* Manage scheduling to ensure the County Judge's schedule is followed, and meetings and events begin and end on time.

* Monitors and tracks the County Judge's incoming telephone calls, manage messages, and return calls as requested.

* Prepare and review the County Judge's schedule in advance to provide logistical details to the CJO team to prepare for events, press conferences, meetings, travel, and other engagements.

* Assist the County Judge during meetings, events, and travel.

* Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.

* Advance to events and large-scale meetings to keep the County Judge up to date prior to her arrival at meetings and special events.

* Communicate and coordinate with staff who are advancing an event or meeting to keep the County Judge briefed prior to and upon her arrival.

* Maintain a high level of confidentiality on all matters pertaining to the County Judge's Office.

* Exercise good judgment in a variety of situations, with strong written and verbal communication, and administrative and organizational skills.

* Works as a member of the Operations & Administration team.

* Maintain various records and documents for the County Judge.

* Other duties as assigned.

Harris County is an Equal Opportunity Employer

If you need special services or accommodations, please call (713) ###-#### or email ...@bmd.hctx.net.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Required Supporting Documents:

* Cover Letter

* Updated Resume

Education and Experience:

* Bachelor's degree from an accredited college or university.

* Three to five (3-5) years of demonstrated experience supporting a high-level elected official or high-profile CEO, Executive, or equivalent in a similar capacity.

* Experience can be substituted for each year of education.

Knowledge, Skills, and Abilities:

* Experience coordinating several scheduling activities with multiple parties.

* Proven ability to meet multiple deadlines and balance numerous projects in a fast-paced and changing environment.

* Can manage multiple priorities and deadlines simultaneously.

* Demonstrates a strong sense of urgency and initiative, is highly organized, and can achieve systematic delivery under tight deadlines.

* Excellent written and verbal communication skills.

* Possess strong organizational and time management skills with outstanding punctuality.

* Excellent attention to detail.

* Possess can-do attitude, resourceful and good judgment in managing relationships.

* Ability to work cross-departmentally and within multidisciplinary teams.

* Ability to work effectively with a team as well as autonomously with accountability.

* Proactive, innovative, and creative in developing solutions and completing assignments, can pivot quickly when needed.

* Ability to develop successful working relationships with governments and staff of other elected officials at every level throughout Harris County, Texas, and the United States.

* Strong sense of humor, and agility to adapt to and lead through change.

Licensure:

* Must possess a valid driver's license.

NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. See Resume will not be accepted for qualifications.

Preferences

* Government or politics experience preferred.

General Information

Position Type and Typical Hours of Work:

* Regular Full-time

* Monday - Friday | 8:00 A.M. to 5:00 P.M.

* This position will require meetings across Harris County and work outside of normal business hours as well as some weekend work.

* Further, this position may require irregular hours during emergency situations and a willingness to work in austere conditions during this time.

Salary:

* Depends on Qualifications

* Based on 26 Pay Periods

* Plus, benefits

Reporting Relationships:

* Reports To Position: Director of Operations & Administration

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

BENEFITS

Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.

The following list of benefits is offered only to employees in regular (full-time) positions:

* Medical Coverage

* Dental Coverage

* Vision Coverage

* Wellness Plan

* Life Insurance

* Long-term disability

* Employee Assistance Program

* Ten (10) days of vacation each year for the first five (5) years of service

* Accrual rates increase based on years of service

* Eleven (11) County-observed holidays and one (1) floating holiday

* Professional development opportunities

* Dependent Care Reimbursement Plan

* Healthcare Reimbursement Account

* 457 Deferred Compensation Plan

The following benefits are also available to regular (full-time) employment and may be available to part-time employees:

* Retirement Pension (TCDRS)

* Flexible schedule (varies by department)

* Transportation Assistance (Metro RideSponsor Program)

In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County benefits website:

01

Which of the following best describes your highest level of education completed as it relates to this position?

* High School or GED diploma

* Associate Degree

* Bachelor's Degree

* Master's Degree or higher

* None of the above

02

Please describe your educational background including level of education completed, area of study and completed major and minor programs.

03

Which of the following best describes your verifiable years of experience supporting a high-level elected official or high-profile CEO, Executive, or equivalent in a similar capacity? (To be considered, qualifying experience must be documented on your application's employment history.)

* Less than three (3) years

* Three (3) years, but less than four (4) years

* Four (4) years, but less than five (5) years

* Five (5) but less than six (6) years

* Six (6) years but less than seven (7) years

* Seven (7) years or more

* No experience

04

Please provide details about your experience supporting a high-level elected official or high-profile CEO, Executive, or equivalent in a similar capacity. Do not use Please see Resume or See Resume (To be considered, qualifying experience must be documented in your application's employment history) Please include your (a) role(s), (b) types of organizations, (c) scope of duties and responsibilities If you do not have this experience, please type None in the space provided.

05

Do you have government or politics experience?

* Yes

* No

06

Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

* Advanced

* Intermediate

* Basic

* Entry Level

* Not proficient

07

A cover letter and updated resume are required along with the application. Did you attach all required documents to this application?

* Yes, I have attached the required cover letter and updated resume with the application.

* No, I have not attached the required cover letter and updated resume with the application. I am aware this could lead to disqualification.

Required Question

Agency Harris County

Address 1111 Fannin St

Ste. 600

Houston, Texas, 77002

Phone 713-###-####

Website