Job DetailsJob Location0305 Associated Catholic Cemeteries - Shoreline, WAPosition TypeFull TimeSalary Range$69,671.00 - $76,291.00 Salary/yearDescriptionGENERAL INTRODUCTION: The Archbishop is the visible principle and foundation of unity in the particular Church entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Archbishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them. (Directory on the Pastoral Ministry of Bishops, 198).Each position employed in the Chancery helps to extend the ministry of the Archbishop in particular ways as outlined in the position description.GENERAL SUMMARY OF ESSENTIAL PURPOSE: The Executive Assistant provides high-level administrative support to the CEO of Associated Catholic Cemeteries (ACC). This role demands exceptional confidentiality, attention to detail, and strong technical administrative skills. The Executive Assistant is the primary contact for internal and external communications and manages scheduling for the executive team, including the CEO, Director of Administration, Director of Operations, and Director of Sales & Outreach. Additionally, the Executive Assistant aids ACC's Executive Team with the support and management of all 22 Parish Cemeteries within the Archdiocese of Seattle. KEY RESPONSIBILITIES: Administrative Support:
- Provide comprehensive administrative support to the CEO and executive team, including calendar management, meeting scheduling, and travel coordination.
- Act as the primary contact for internal and external communications, screening and prioritizing messages, and responding on behalf of executives when appropriate.
- Maintain confidentiality and handle sensitive information with discretion.
Meeting Coordination:
- Schedule and coordinate meetings for the executive team, ensuring availability and managing conflicting schedules.
- Prepare meeting agendas, compile supporting materials, and distribute packets in advance.
- Attend meetings to record minutes, track action items, and follow up on pending tasks.
Board Meeting Preparation:
- Prepare board meeting packets, including agendas, reports, and presentations, ensuring accuracy and completeness.
- Coordinate with executives and team members to gather necessary information and compile reports.
- Distribute board meeting packets to board members in a timely manner.
Document Management:
- Maintain electronic and physical filing systems, ensuring documents are organized and accessible.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Manage document version control and ensure compliance with organizational standards.
Project Support:
- Assist executives in managing special projects, including research, data gathering, and preparation of materials.
- Coordinate cross-functional teams and communicate project updates.
- Track project milestones, deadlines, and deliverables.
Office Coordination:
- Oversee office operations, including ordering supplies, managing accounts payable, and maintaining office equipment.
- Assist in onboarding new employees, coordinating orientation schedules, and providing administrative support.
Travel:
- Occasionally travel to ACC sites within King County, including as far as location in Federal Way, WA as needed. Reliable transportation is preferred.
QualificationsESSENTIAL QUALIFICATIONS: Primary:
- Commitment to supporting the mission of the Church and the ministry of the Archbishop.
- Active member of a parish/faith community in good standing with the Catholic Church.
Education:
- 2-year college degree preferred.
Experience:
- Associate degree in business administration, communications, or a related field preferred.
- Proven experience providing executive-level administrative support in a fast-paced environment.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to multitask, prioritize competing demands, and meet deadlines.
- Discretion and professionalism in handling confidential information.
- Flexibility and adaptability to changing priorities and responsibilities.
Other Elements:
- Knowledge of the Catholic Church and burial traditions preferred.
- Excellent planning and problem-solving skills.
- Experience serving multi-cultural communities.
- First Aid/CPR certification.
- Valid Washington State driver's license and automobile insurance required.
- Notary Public License preferred.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications.Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.