Executive Assistant - Board of Trustees
: Job Details :

Req Id: 34665

Job Title: Executive Assistant - Board of Trustees

City: West Lafayette

Job Description:

Job Summary

This role is responsible for providing a wide range of administrative support for the Board of Trustees (BOT). Responsibilities include maximizing the effectiveness of interdepartmental operations processes and communications. The ideal candidate will serve as a liaison with various executive offices and other external stakeholders and advise on policy, procedural an operational issues of the office of the Board of Trustees. This important role will facilitate communication, plan events, draft and edit various documents, schedule meetings and manage calendars. Duties also include managing special projects involving independent research and collaborating with all levels of internal management and staff. Engage in budgeting and controlling costs in partnership with Directors of Financial Affairs. This positions represents the Board of Trustees office and the University and must do so in a courteous and professional manner. Confidentiality and discretion is critical in all matters.

Responsibilities and Duties:

* Exercise discretion and independent judgment to collect and analyze inforation requests and identify trends to create operation efficiencies

* Conserve BOT's time by reading, researching, and routing correspondence

* Respond to non-routine inquiries and issues from internal and external sources

* Draft and edit communications; conduct research and prepare reports and presentations

* Represent the BOT at meetings, functions, and events

* Maintain calendars, schdule complex meetings, prepare agendas, arrange complex national and international travel, and ensure support materials are prepared and available

* Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures

* Plan and execute the logistics of programs, projects, workshops, events and presentations

* Monitor operating budget and maintain financial records for administrative support

* Create, update, and maintain databases, websites, and mailing lists

What We're Looking For:

* Bachelor's degree in Communications, Business Administration, Management or a related field

* Two to three years of experience in a high-level administrative support role

* Consideration will be given to an equivalent combination of required education and related work experience

* Skilled in using discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes

* Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality

* Strong organizational and time management skills and attention to detail

* Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc

* Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs

* Skilled in interpreting policies and procedures to proactively resolve issues

* Skilled in identifying problems, generating ideas for improvement, and recommending or implementing solutions

* Skilled in using discretion regarding when to involve the BOT, when to resolve issues independently, or when to engage others

* Ability to make decisions quickly and adjust as needs arise in a high-pressure environment

* Excellent written, verbal and interpersonal communication skills

What We Want You To Know:

* Purdue will not sponsor employment authorization for this position

* A background check is required for employment in this position

* FLSA: Exempt (Not eligible for overtime)

* Retirement Eligibility: Defined Contribution Waiting Period

* Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

What You'll Get In Return:

All university employees are afforded a generous benefits package, including medical/dental/vision insurance, paid time off, and retirement contributions. As part of Purdue University's expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.

Take Your Next Giant Leap

We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University! Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers! Our greatest adventures are yet to come, and we want to include you.

Come take your Next Giant Leap and Discover your next career!

Apply now

Posting Start Date: 11/1/24