Location: Los Angeles,CA, USA
ResponsibilitiesResponsibilities include, but are not limited to:Multitasking in a fast-paced environmentCommunicating clearly and effectively with clients, consultants, and staffAssisting with the preparation of contracts, proposals, transmittals, memorandums, meeting notes, correspondence, business letters, and formsCreating, maintaining, and updating project directories, logs, and contact listsOrganizing and setting up meetings, and taking and transcribing detailed minutesArranging travel plans, preparing detailed itineraries, and generating required documentationScreening incoming calls and taking detailed messagesFiling and organizing reference materials, background information, and marketing materialsHandling shipping requests and restocking office supplies/materials as neededProviding support to administrative staff, including occasional receptionist duties or other tasks as neededQualificationsExperience as an Executive Assistant in a corporate settingStrong collaboration skills and the ability to work well with all team membersExcellent attention to detail and problem-solving abilitiesCommitment to quality control for accuracy and graphic consistency in all documentsExceptional written and verbal communication skillsStrong organizational skills, with the ability to manage schedules, files, databases, and information efficientlyAbility to prioritize tasks and make sound decisions independently after an initial period of learning about the firms operationsProficiency in Microsoft 365 (Excel, Word, Outlook, PowerPoint, Teams, SharePoint)Competency in setting up Teams or Zoom calls and managing meeting invitationsFamiliarity with typical office equipment, such as printers and fax machinesStrict adherence to confidentiality standards with sensitive information and documentsSound judgment and discretion in handling sensitive and confidential mattersAbility to remain calm and professional and to help reduce daily stress for PartnersSalary and BenefitsSalary is commensurate with experience, ranging from $68,000 to $85,000, plus benefits. recblid zfjyjqqzpujf1ycbcl7de7d70gsth4