Executive Assistant - DUHS Chief Financial Officer
: Job Details :

Working hours: 7:30 - 4:00 Monday - Friday

General Description Of The Job Class:

In support of, and a direct report to, the Senior Vice President, Chief Financial Officer, and Treasurer of Duke University Health System (CFO). Regularly required to resolve complex administrative problems independently. Effectively manage all aspects of the CFO office. Perform tasks that are diverse and advanced.

Duties And Responsibilities Of This Level:

• Plan, organize and coordinate the administrative aspects of the CFO's office functions, which includes screening of the executive's mail, email, voicemail and appointments using expert judgment and knowledge; maintaining comprehensive and accurate records; organizing meetings, including scheduling and preparing advance materials; managing the executive's calendar; and other duties as assigned.
• Anticipate executive's needs and proactively bring together appropriate people and other resources to support the executive in addressing issues.
• Handle confidential information which would have immediate negative impact on the company operations, performance, or value if shared beyond its intended audience.
• Prepare financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions. Analyze past trends and project future needs to forecast and manage the budget. Serve as departmental liaison with administrative personnel, contractors, and vendors concerning Duke policies and procedures.
• Independently develop presentations and written communications for CFO.
• Receive and initiate extensive, regular outside contacts on behalf of the executive with executives and boards of directors of other companies and customers.
• Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.

Minimum Qualifications:

Education: Work requires a business/office management background generally equivalent to a bachelor's degree in a business or secretarial-related field.

Experience: Knowledge is generally acquired through six years of executive secretarial experience of increasing variety and/or complexity. OR EQUIVALENT COMBINATION OF EDUCATION AND EXPERIENCE.

Knowledge, Skills, And Abilities:

Preferred experience with Mac computers and Apple devices.

• Assignment typically requires a detailed knowledge of the organization's operations, organizational procedures, and personnel.
• Demonstrate ability and temperament to work with sensitive information.
• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.
• Demonstrate attention to detail and decision-making skills to respond to high-pressure situations.
• Demonstrate time management skills to plan, manage, and coordinate executive's activities and functions.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.