EXECUTIVE ASSISTANT - FOUNDATION
: Job Details :

Why Beebe?Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients, and a team focused on excellence.BenefitsIn addition to competitive compensation and wellness benefits (medical, dental, visionand prescription) Beebe Healthcare also offers:Sign-on and Referral Bonuses for select positionsTuition Assistance up to $5,000Paid Time OffLong Term Sick accrualEmployer Contribution PlanFree Short and Long-Term Disability for Full Time employeesZero copay for drugs on prescription plan for certain conditionsCollege Bound 529 Savings PlanLife InsuranceBeebe Perks via Work AdvantageEmployee Assistance ProgramPet InsuranceOverviewReporting directly to the Foundation's President/CEO, the Executive Assistant is responsible for supporting the President/CEO and Director of Development with setting up appointments, handling and proofing correspondence, organizing meetings, answering phones, submitting work orders and tech requests, as well as taking care of various administrative tasks. The EA also supports the Foundation team with similar tasks, including mailings, events, ordering supplies, setting up cleaning schedules, and establishing volunteer schedules.ResponsibilitiesProvides all administrative and technical support for the Foundation's President/CEO and Director of Development. Responsible for the preparation and distribution of communications originating from the President/CEO and Director of Development. Schedules meetings and appointments, coordinating logistics and calendars. Attends and organizes Foundation Board meetings, takes minutes, prepares materials, and loads information into Board Effects. Maintains and updates Board terms of service, bylaws, and policies. Coordinates office volunteers regarding mailings, house events, and special projects. Supports the Foundation's Event Coordinator by mailing invitations, attending events, assisting with registration, setup, and breakdown; and other duties as needed. Works with the Annual Fund and Grant Coordinator to proof all grant requests and annual fund materials. Assists the Development Team in maintaining a donor stewardship plan and schedule. Helps with creating and sending thank you letters, preparing various correspondence, creating marketing materials, and working on writing projects. Works collaboratively with Events, Annual Fund/Grants, and Donor Relations Coordinators with new and updated content for the website and social media. Responsible for proofing and editing the website. Maintains the Foundation calendar and general email account. Performs all other duties as assigned by the President/CEO and Director of Development.QualificationsThree or more years of executive assistant and computer experience. Microsoft Word, Excel, and PowerPoint experience required.Associate's degree or equivalent education/experience.Raiser's Edge experience preferred.Exercises initiative and independent judgment. Able to multi-task, be highly organized, and flexible to change. Excellent communication and writing skills.Competencies SkillsEssential:* Knowledge Of Office Equipment* Clear Communication Skills Both Written and Verbal* Knowledge Of Basic Computer Programs* Able To Keep Confidential Information Regarding Patients, Team Members* Able To Withstand Crisis Situations* Has Skills To Provide Customer Service to Patients, Team Members, and Visitors* Experience With Excel, PowerPoint, Word, Visio, Etc.EducationEssential:* Associate's degreeEntryUSD $25.61/Hr.ExpertUSD $39.70/Hr.#J-18808-Ljbffr