Position SummaryThe position of Executive Assistant is ideal for a highly organized, service-oriented, professional, and diplomatic individual who is eager to grow and contribute to a fast growing, high-performing bank. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Administration. Position also serves as a liaison to the Executive and Senior Management team. The Executive Assistant provides a one-on-one working relationship with Administration and serves as a point-of-contact for internal and external constituencies on all matters. Supports the day-to-day activities, needs and logistics related to Administration including an awareness of various timelines and commitments to ensure task, lists, and schedules are maintained appropriately. Must be proactive, flexible and enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented. Must have the ability to exercise good judgment in a variety of situations, with excellent written and verbal communication skills and the ability to maintain a realistic balance among multiple priorities. This position provides confidential, executive administrative support to the Bank and must maintain the highest level of confidentiality and diplomacy regarding all bank and constituent information.
Principal Duties and Responsibilities Perform office duties in support of the Administration with general guidance in terms of overall objectives. Function as primary contact in overseeing the scheduling of regular and ad hoc meetings, appointments, and conference calls for relevant teams and departments. Oversee coordination of related arrangements and logistics. Develop and maintain to-do lists, documents, databases, or systems as requested to track and organize information. Frequently compose and finalize complex correspondence, reports, legal documents, meeting minutes and other documents, using experience and judgment to determine what should be included in each document. Coordinating with Executive and Senior management on deliverables tasks and developing and maintaining strong working relationships across multiple departments. Function as the point of contact between Administration and internal and external entities. Facilitating internal communication. Assist in discovering and improving team efficiencies along with troubleshooting. Coordinating of Annual Shareholder meeting, corporate planning and events along with special projects, as necessary. Maintain confidentiality as required and appropriate.Other Responsibilities - Support and promote the Bank vision, mission and core values, organizational structure and policies and procedures.
- Must have excellent analysis, observation, and decision-making skills.
- Able to think analytically and take the initiative on logistics.
- Highly focused, able to rapidly determine key priorities, clearly communicate the priorities and ensure resources are properly aligned.
- Strong interpersonal, written, and oral communication skills. Necessary for maintaining effective relationships with officers, employees, and members of the business and civic community.
- Individual should be able to work under high pressure situations and a stressful atmosphere and remain composed.
- Provides a strong, compassionate, and visible leadership, which fosters positive attitudes and trust among employees, customers, and prospects.
- Comply with federal and state regulations as well as all established Bank policies and procedures.
- Other administrative functions or duties as assigned.
Qualifications, Education and Experience Requirements - Bachelor's degree in business administration is preferred.
- Previous experience (3+ years preferred) as an Executive Assistant and/or Project Manager.
- Exceptional project management skills, demonstrating short and long-term planning and exceptional attention to detail.
- Ability to work independently, individually and in teams, shares information, and supports colleagues.
- Demonstrate high degree of professionalism in executive interactions.
- Strong organizational and time management skills.
- Proficient in all Microsoft Office applications including but not limited to Word, Excel, PowerPoint, and Outlook.
- Maintain familiarity with all policy and technology updates.
- Basic accounting knowledge is preferable.
- Expected work schedule 8:00am-5:00pm, Monday through Friday, with flexibility for extended hours, as needed.
- Must be able to be physically present in the Bank to perform job duties.
- Texas Regional Bank is an Equal Opportunity Employer.