Location: all cities,RI, USA
Executive Assistant (Human Resources)
Bookmark this Posting Print Preview | Apply for this Job
About CCRI and the Role
About CCRI and the Role
Position Title Executive Assistant (Human Resources) Department VP of IE & HR Position Category Staff - NonClassified About CCRI
The Community College of Rhode Island is New England's largest community college, and a nationally-recognized leader in catalyzing student success and achievement for recent high school graduates and returning adults alike.
We provide affordable, open access to higher education, and we deliver on our mission to offer all students the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth.
Diversity is our strength. We champion equity, and we celebrate, support and thrive on the diverse experiences, backgrounds, and perspectives that are represented across our four campuses.
We strive to hire and retain culturally competent faculty and staff whose demographics are reflective of our diverse student body. To learn more about our employees' values and what it means to work here, learn about our Guiding Principles here.
Job Summary
To assist the Division of Institutional Equity, Human Resources, and Organizational Development with the implementation and day to day office activities. To serve as the point person for front office operations, coverage and customer assistance. This position is responsible for providing extraordinary customer service to staff, faculty, and the CCRI community. Provides administrative support for the department including the processing of general and confidential correspondence.
Duties and Responsibilities
* Resolve operational office issues not requiring the immediate attention of the Management team. Keep all above apprised of related issues and concerns
* May assist with search committees led by senior administrators and serving as the prime point of contact for applicants and finalists for job searches, including, but not limited to being the face of the college and making the key favorable first impression of the institution by efficiently scheduling interview arrangements and being responsive to the candidate's inquiries
* Work on behalf of the Division's management team to communicate sensitive decisions and expectations in a diplomatic fashion to all constituents
* Perform complex clerical tasks as necessary, including but not limited to generating correspondence and reports, maintaining confidential records and files, responding to telephone, email and mail inquires, controlling appointments and visitors, making travel, conference/seminar arrangements and ordering department supplies for Office
* Work directly with department chairpersons, faculty, students, administrators, and staff, as well as external agencies, institutions, board of education and the general public on projects and initiatives of importance to the college
* Maintain confidential files and ensure the confidentiality of all office transactions, files, and reports
* Maintain and update HR website as directed by HR management team
* Assist with the planning, scheduling, and conduct of often times large-scale college-wide activities, including, but not limited to, Job Fairs; Professional Development Day; Equity Summit; DEI related programs and activities
* Maintain current awareness of features, modifications, and/or enhancements of software used in the office, division, and college
* Schedule appointments and meetings; including WebEx Teams meetings
* Manage multiple calendars for the Division of Institutional Equity, Human Resources, and Organizational Development
* May serve as a liaison with all academic, administrative, and student services offices within the college
* Process, review and maintain schedule of invoices for payment for Office. Prepare requisitions via the college's financial information system according to college policies and procedures
* Compose and proofread general correspondence
* Responsible for ordering and maintaining primary name badge list for employees and distribution of formal CCRI name badges for the College
* Process, evaluate, execute and ensure memberships for the Division are maintained, including creating requisitions for renewal and tracking renewal dates
* Maintain a docket of files, letter books, archives and other specific systems, including confidential material, required and generated within the office
* Train, schedule and supervise student intern and part-time staff
* Other related duties as assigned
Minimum Requirements
* High School degree
* Experience in a similar position required, preferably in an executive office environment
* Strong interpersonal and communications skills are essential
* Must be able to understand and maintain the confidentiality of all transactions and communications
* The ability to respond to all constituents, both internal and external, via telephone or in person, in a polite, sensitive, and competent manner is an absolute necessity
* Proficiency in the routine clerical aspects of an administrative office environment, including, but not limited to knowledge of word processing functions, photocopiers, and fax machines, with particular emphasis on the Microsoft suite of programs, as well as electronic calendar scheduling
* The ability to provide exemplary customer service, maintaining an office environment conducive to the varying needs of both internal and external constituents
* The ability to record and transcribe minutes of meetings as needed
Competencies and Desired Qualifications
* Associate's or Bachelor's degree
Position Details
Position Information
Full-Time/Part-Time Full-Time FLSA Exempt Pay Grade CPE 08 Salary Information Anticipated starting salary: $61,500 Benefits
Full-time employees enjoy an array of benefits, including:
* Comprehensive Health Benefits and Rewards for Wellness Incentives
* Paid Time Off
* Parental Leave
* In-State Tuition Waivers
* Legal Care Insurance
For a complete listing, visit:
Collective Bargaining Unit Reports To Executive Director Employee & Labor Relations Permanent/Limited position Permanent Position End Date Academic/Calendar Year Calendar Work Schedule Information Non-Standard: 35 hours per week Campus Location Primarily located at the Warwick Campus Civil Service List position Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Licenses, Tools and Equipment
Posting Details
Posting Details
Number of Vacancies 1 Application Open Date 11/26/2024 Application Close Date 12/11/2024 Posting Number SF01077 Quick Link Special Instructions to Applicants
If attaching a resume complete with education history and/or employment history, please
disregard these sections within the online application.
Finalists may be required to provide official college transcripts.
Disability Accommodations
CCRI is committed to ensuring the full participation of all applicants throughout the recruitment process. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. If you should require an accommodation during the application process, please notify the Division of Institutional Equity, Human Resources, and Organizational Development prior to the closing of the posting by calling (401) ###-#### or emailing ...@ccri.edu.
EEO Statement
CCRI prohibits students, employees, contractors, volunteers, and visitors (collectively, community members ) from engaging in discrimination and harassment based on any individual's race, color, creed, national or ethnic origin, gender, gender identity or expression, religion, disability, age, sexual orientation, genetic information, marital status, citizenship status, veteran status, and any other legally protected characteristic. This prohibition applies to CCRI's educational programs and activities-including admissions-as well as all employment actions, including but not limited to recruiting, hiring, promotion, demotion, compensation, and benefits. Inquiries or complaints concerning discrimination shall be referred to CCRI's Title IX Coordinator at ...@ccri.edu
The Clery Act requires colleges and universities to report campus crime data, support victims of violence, and publicly outline the policies and procedures they have put into place to improve campus safety.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* * In order to improve CCRI's advertising strategy, please let us know where you FIRST learned of this job opportunity. Please be specific when using website or publication names (example: LinkedIN, HigherEdjobs, Chronicle, personal referral, etc.).
(Open Ended Question)
Applicant Documents
Required Documents
* Resume
* Cover Letter/Letter of Application
Optional Documents