Location: York,PA, USA
The Nursing Administration department is looking for a new Executive Assistant I who will support and report to the Nursing Administrative team and Director of Operations.
Schedule: Monday - Friday from 8:00 a.m. - 4:30 p.m., no weekends or holidays. This position is in office.
Purpose:
Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
Responsibilities:
* Answers phones and directs all incoming calls to appropriate party promptly and efficiently
* Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
* Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
* Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
* Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
* Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
* Records and distributes minutes and other relevant information to appropriate participants in a timely manner
* Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
* Arranges travel schedule and reservations for executive management as needed
* Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
* Responsible for care points, Above and Beyond, and other nursing awards.
* Organize any communication tools (emails, flyers, slide decks, etc.)
Qualifications:
* High school diploma or equivalent
* 8 years' experience in an increasingly responsible administrative support role.
* 5+ years' experience with support at the executive level.
* Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.
* Excellent calendar management skills, including the coordination of complex executive meetings.
* Experience assisting management with the creation of PowerPoint presentations.
* Experience scheduling travel arrangements for management
Licensure, Certifications, and Clearances:
* Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran