Executive Assistant IV
: Job Details :

Job Title: Executive Assistant Location: Hybrid@NYC (4 Days/Week in Office) Pay Rate: $45-50/hr (Negotiable) Duration: 06+ Months Very high profile role - polished and professional appearance. 35 Hours/Week with 1 hour lunch Description: The Senior Executive Assistant role plays as a critical support function within *** Technologies (AET). This individual will report directly to the Executive Vice President (EVP), Technology and will collaborate across Technology and business executive offices. The Senior Executive Assistant will interact with executives and senior management from various business units across ***. The candidate should demonstrate strong executive presence, and an ability to act strategically in an information intensive and fast-paced environment. They should be able and comfortable prioritizing activities for the EVP and facilitating on their behalf. The Senior Executive Assistant will also assist in the coordination of special projects and ad hoc administrative requests, as required. A successful candidate must be a strong multi-tasker, self-starter, and adaptable. Responsibilities include: Organizing and maintaining complex and changing calendars and managing conflicting time requirements Coordinating, preparing, and reconciling expenses Coordinating logistics and arrangements for regular and ad hoc internal or external meetings and events Undertaking proactive follow-ups on critical to-dos in order to effectively meet deadlines/commitments Coordinating payroll, real estate, compliance, and other administrative/project work activities Actively supporting planning for team building and employee engagement activities Managing team contact lists, organization charts, PTO tracking, and reporting Ad hoc support for EVP and Director Assistant in preparing presentation materials and analyzing data Job Qualifications: Minimum Qualifications: Excellent organization and time management skills Ability to work independently and influence others as needed Proven track record of maintaining high integrity and confidentiality Proficient in Word, Excel, PowerPoint, Outlook Experience with coordinating travel, expense reporting Team player with positive outlook and can-do attitude Strong verbal and written communication skills Ability to manage multiple daily requests and perform tasks with high accuracy Bachelors Degree Ability to work onsite 4+ days/week Preferred Qualifications Self-motivated and able to take ownership of issues and projects Thrives in a fast-paced and dynamic environment Ability to step outside of the scope and accountability of principal responsibilities Creative problem solving Experience with any of the following business applications: Ariba, Confluence, Concur, WebEx Experience in event planning