The Executive Administrative Assistant will work independently and carry a high degree of confidentially. This role performs all responsibilities generally associated with an experienced executive assistant, including, but not limited to, scheduling, meeting assistance, project management, correspondence assistance, information tracking, and reporting.
This position will be expected to perform various tasks, manage projects, and handle more urgent requirements. This position will be expected to interact with senior leadership daily and represent the executive director with professionalism, confidentially, sound judgment, and good prayer. The position is onsite.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Investigate, research, compile, and expedite information and objectives set forth by said Executive Director.
- Screens telephone calls and visitors for the Executive Director and assists those who do not require executive involvement.
- Opens and reviews incoming mail, faxes, and other information before turning it over to the Executive Director
- Oversees the Executive Director's calendars and coordinates details of meetings as needed. Attends meetings with the Executive Director or on their behalf to ensure documentation and follow up as needed.
- Handles confidential information, exercising considerable discernment, judgment, and discretion in completing assignments.
- Functions as a representative of the Executive Director to the Managers, staff, and outside contacts. Acts as liaison between the Executive Team and other management and staff.
- Oversees responsibilities and assignments given to various departments by the Executive Office.
- Assists the Executive Director in the management of their direct reports.
- Guides to and answers inquiries from these managers and departments concerning ministry policies and procedures. Handles a wide variety of situations and conflicts involving the administrative functions of these offices when they cannot be brought to the attention of the Executive Director.
- Sees that the overall objectives set by the Executive Director are obtained.
- Coordinates departmental information and establishes office procedures to ensure organizational efficiency and timely information flow to the appropriate entities. Conducts research, analyzes data and needs, and provides recommendations and alternatives for problem resolution. Oversees special projects as needed.
- Evaluate and approve various documents, such as purchase requests and invoices from all members of the Executive Team's departments.
- In the absence of the Executive Team members, requests for action or information are relayed to the appropriate Managers. Interprets requests and helps implement action when able. Decides whether the individual Executive Team member should be notified of important or emergency matters.
- Maintains a strong prayer life, praying much in the Spirit, operating by faith, and keeping in step with the vision of the ministry.
- Possesses a high emotional quotient (EQ) level and responds well to coaching.
- Transcribe messages as needed.
- Prioritizes workload and performs all other duties as assigned.
JOB REQUIREMENTS:
Education & Experience:
- High school diploma or equivalent required
- A bachelor's degree in business or another related field is preferred.
- Minimum 3 to 5 years of project and administrative office experience.
Skills/Abilities:
- Strong management and organizational abilities
- Public relations and communications expertise
- Exceptional written and verbal communication skills
- Type 55 WPM with minimum errors
- Ability to deal with highly confidential information.
- Must be able to handle a high level of pressure
- Negotiation and human relations skills preferred
- Must be extremely flexible
- Must be a Licensed Minister, be able to minister to and pray with staff and Partners, and perform services in the control, conduct, and maintenance of their area of responsibility of this ministry.
EQUIPMENT TO BE USED:
TYPICAL PHYSICAL DEMANDS:
- Must be able to sit at a computer for a minimum of seven hours daily.
- Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment.
- Requires normal range of hearing and vision.
TYPICAL MENTAL DEMANDS:
- Ability to give, receive, and analyze information, formulate work plans, prepare written materials, and articulate goals and action plans.
- Must be very organized and require a limited amount of instruction.
- Must understand vague and implicit instructions and react favorably in all work situations.
- Must be very detailed, organized, and communicative.
- Must be task and goal-oriented.
- Requires the ability to multi-task
- Must adapt well to changing work situations.
- Must be able to grasp and apply new ideas.
- Must be able to resolve problems, handle conflict, and make effective decisions.
- Must relate and interact with people at all levels.
WORKING CONDITIONS:
- Works in a standard office environment.
- Weekends and evening hours may be required.
- Some travel to KCM events or key donor events may be required.
Other:
- A born-again believer must adhere to the doctrines of this organization as upheld by Kenneth and Gloria Copeland and their appointed representatives.
- Must work well with others as a team and according to Romans 16:17, must not cause dissension, difficulties, and divisions.
- Must maintain a good attendance record
- Must be a member of EMIC, regularly attend church services, and support the leadership of EMIC.
- This position requires considerable diplomacy, maturity, and excellent communication skills because of the wide range of personal contact with ministry leaders within and outside the organization.
- Interpersonal skills are necessary to interact with diverse groups of people, and considerable skill and diplomacy in communication.
- Ability to build effective working relationships inside and outside departments or groups.
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