Executive Assistant
: Job Details :

Overview:

Since 1885, CHI St. Alexius Health has been dedicated to leading health care in this region by enriching the lives of patients through the highest quality of care. We seek to continue our tradition of success and innovation with individuals dedicated to delivering the highest level of expertise and quality. Together we can continue to grow and support the legacy of CHI St. Alexius Health for many years to come.

CHI St. Alexius Health is a regional health network with a tertiary hospital in Bismarck, the system also consists of critical access hospitals (CAHs) in Carrington, Dickinson, Devils Lake, Garrison, Turtle Lake, Washburn and Williston and numerous clinics and outpatient services. CHI St. Alexius Health manages four CAHs in North Dakota - Elgin, Linton, and Wishek, as well as Mobridge Regional Medical Center in Mobridge, S.D. CHI St. Alexius Health offers a comprehensive line of inpatient and outpatient medical services, including: a Level II Trauma Center, primary and specialty physician clinics, home health and hospice services, durable medical equipment services, a fitness and human performance center and ancillary services throughout western and central North Dakota.

CHI St. Alexius Health is part of CommonSpirit Health, a nonprofit, Catholic health system dedicated to advancing health for all people. It was created in February 2019 through the alignment of Catholic Health Initiatives and Dignity Health. CommonSpirit Health is committed to creating healthier communities, delivering exceptional patient care, and ensuring every person has access to quality health care.

CHI St. Alexius also provides you with the quality care you provide to others. We care about our employees well-being and offer benefits that complement work/life balance.

We offer the following benefits to support you and your family:

• Care@Work program supporting any child care, pet care, or adult dependent needs
• Employee Assistance Program (EAP) for you and your family
• Health/Dental/Vision Insurance
• Flexible spending accounts
• Voluntary Protection: Group Accident, Critical Illness, and Identity Theft
• Adoption Assistance
• Paid Time Off (PTO)
• Tuition Assistance for career growth and development
• Matching Retirement Programs
• Wellness Program

Responsibilities:

CHI St. Alexius is looking for a Full Time Executive Assistant to join the team!

Provides management of the Administration office, including administrative support for four of the following leaders: the President/CEO, CFO, VP Mission Integration, VP HR, VP Medical Group Enterprise, COO/CNO, Vice President of Regional Services and VPMA/CMO. Coordinates all aspects of various management and Board related activities.

What You'll Do

• Attains completion of department goals/objectives as identified at last performance appraisal.

• Manages the daily schedule of assigned Executives to ensure an efficient communication process by performing specialized functions. Organizes meetings and assures all appropriate meeting attendees are invited and assures all required materials are available.

• Coordinates travel and conference arrangements for assigned Executives. Assures all expenses are credited appropriately.

• Creates and maintains appropriate reports, agendas, etc. meeting deadlines.

• Maintains master files, assuring all minutes, statistical reports, financial reports, board reports, etc. are maintained/distributed accurately and in a timely manner.

• Provides guidance to the organizations administrative support staff. Assures organizational administrative rules and policies are maintained and distributed.

• Performs research, prepares analyses and makes initial evaluations and recommendations for improvement of administrative procedures, systems and acquisitions for assigned Executives, when appropriate, for the organization.

• Relays and explains policy and program decisions as intermediary contact for the organization/Administration Department staff physicians, public officials, Board of Directors, and the general public. Composes and drafts correspondence and press releases, reports and articles for publication. Coordinates the release and dissemination of highly sensitive information.

• Provide administrative support to the Board of Directors. Coordinates all aspect of various management related activities.

• Provides back-up as needed to the other Executive Assistant and his/her assigned Executives in all key responsibilities outlined above.

• Other duties as assigned by management.
• Computer ability with word processing skills required. Excellent communication skills are necessary because of the constant communication both oral and written with management, employees, applicants and general public. Ability to establish and maintain effective working relationships with staff and public. Must possess ability to use independent judgment in performing various tasks in a professional manner. Maintains a high degree of confidentiality.

Qualifications:

Two (2) years of college education with background in office support or a business related field. A minimum of four years of high level administrative secretarial or office coordination experience required. Experience as described may substitute for the education requirement on a year-for-year basis.