We have an exciting opportunity for an Executive Assistant/Sr. Executive Operations Coordinator with ACA, the leading GRC Advisor to the financial services sector. Sr. Executive Operations Coordinators are responsible for providing comprehensive executive support to members of the C-Suite. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This is a high visibility role based in our New York City Headquarters.
What you'll do: - Provide sophisticated calendar management for Executive(s).
- Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Perform a broad variety of administrative tasks that facilitate the C-Suite's ability to effectively lead the organization, including:
assisting with special projects. designing and producing complex documents, reports, and presentations. Data gathering and analysis collecting and preparing information for meetings with staff and outside parties. maintaining contact lists. making travel arrangements; and completing expense and mileage reports. - Serve as the primary point of contact for internal and external constituencies on all matters, including those of a highly confidential or critical nature.
- Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Executive's style and organization policy.
- Work closely with the Executive(s) to keep them well informed of upcoming commitments and responsibilities, following up appropriately
- Anticipate Executive(s) needs in advance of meetings, conferences, etc.
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
- Provide gatekeeper and gateway role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
- Assist in executing Business Unit and cross-functional C-Suite initiatives.
To Qualify for the role, you will have: - Bachelor's Degree
- Three (3) years of experience performing administrative or support duties in a general office setting.
- Prior experience supporting C-Suite or Business Leader(s)
Skills and attributes for success: - Demonstrated professional integrity
- Dependable, flexible, and adaptable to new ACA initiatives
- Ability to work well in a fast-paced, small-team environment
- Ability to work independently, multi-task and prioritize effectively
- Ability to establish and maintain effective working relationships with colleagues
- Highly motivated and goal oriented; proactive in one's own education and career progression; volunteers for and shows initiative on both internal and external projects and tasks
- Dedicated to upholding ACA's high-quality standards and customer service focus
- Strong organizational and problem-solving skills with attention to detail
- Expert in Microsoft Office applications
- Ability to gather and analyze large data sets
- Make appropriate, informed decisions regarding priorities and available time
- Ability to complete a high volume of tasks and projects with little or no guidance
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
- Able to maintain a high level of integrity and discretion in handling confidential information Ability to work well within a remote cross-functional team environment
What working at ACA offers: We offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business. Our Total Rewards package includes medical and dental coverage and 401(k) plans, and a wide range of paid time off options as well as a flexible work environment. You'll also be granted time off for designated ACA Paid Holidays, Summer Fridays, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being. We also offer unique benefits such as Student Debt Forgiveness and Pet Insurance.
About ACA: ACA Group is the leading governance, risk, and compliance (GRC) advisor in financial services. We empower our clients to reimagine GRC and protect and grow their business. Our innovative approach integrates consulting, managed services, and our ComplianceAlpha technology platform with the specialized expertise of former regulators and practitioners and our deep understanding of the global regulatory landscape.
What we commit to: ACA is firmly committed to a policy of nondiscrimination, which applies to recruiting, hiring, placement, promotions, training, discipline, terminations, layoffs, transfers, leaves of absence, compensation and all other terms and conditions of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Salary Range: $110K - $140K