Software Guidance & Assistance, Inc., (SGA), is searching for an
Executive Assistant for a
Contract assignment with one of our premier
SaaS clients in
San Jose, CA or Francisco, CA .
Responsibilities :
- Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed.
- Key attributes include the desire to build relationships, a strong willingness to help and support, and ability to be decisive and thrive in a fast-paced, ever changing environment.
- Key responsibilities include diverse administrative tasks and coordinating special projects as outlined below.
- Manage executive calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes
- Assist with scheduling group meetings
- Coordinate special projects and large meetings with internal and external individuals
- Organize quarterly all hands meetings and semi-annual team building events.
- Compile and publish weekly senior staff minutes and group updates.
- Maintain up to date organizational charts, contact lists and email alias lists.
- Assist staff with travel coordination when required.
- Plan and schedule group off-sites.
- Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests.
- Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests.
- Perform general office Administrative duties such as ordering supplies and equipment.
- Assist with audio, visual and video and web conferencing when needed.
- Manage all open purchase orders. Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for.
Required Skills :
- Positive can-do attitude - willing to follow through and do what it takes to get the job done.
- Ability to communicate in a clear and concise way.
- Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
- Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.
- Strong organizational skills, attention to detail and timely follow-through.
- Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
- Ownership of the outcome even when there is a lack of full control, ability to see it through until it is completed.
- Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.
- Excellent written and interpersonal communication skills
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at . EEO Employer: Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status.