EXECUTIVE ASSISTANT
: Job Details :

Salary: $59,496.00 - $83,832.00 AnnuallyLocation : City of Irving, TXJob Type: ClericalJob Number: 2400223Department: City Manager's OfficeOpening Date: 09/25/2024Closing Date: 10/9/2024 5:00 PM CentralJob Posting This is a high visibility position with frequent interaction with City officials and the public, offering good potential for career advancement opportunities Duties include providing advanced administrative support to executives in the City Manager's Office - serving as liaison to members of senior management, elected officials, City staff and the public, providing information and responding to sensitive inquiries and complaints; coordinating and facilitating appointment calendars and making travel arrangements for assigned city management staff; preparing correspondence, presentations, reports, informational packets and other documents; reviewing incoming reports and correspondence to determine appropriate course of action; maintaining databases, electronic files and financial records; and filing and other general office tasks. Duties also include coordinating complex events, managing multiple logistics such as site selection, website promotion and preparation of presentations, agendas and programs; and assisting with departmental budget preparation and administration. As one of two executive assistants in this department, may be required to attend and serve as secretary for various City meetings. Duties will require handling highly confidential information with discretion and the ability to adhere to strict deadlines working in a fast-paced, multi?task environment. An Associate's degree, or equivalent, and a minimum of three years increasingly responsible secretarial or administrative assistant experience or equivalent transferrable skills required. Must have excellent written and oral communication skills, advanced knowledge of MS Office products and a high level of computer proficiency. Bilingual (English / Spanish) skills are beneficial. Hours are normally 8 a.m. to 5 p.m. but may vary. A rsum must be submitted with the application. PAY GRADE GG20 / FULL PAY RANGE $4,958 - $6,986 PER MONTH Culture Welcome to the city of Irving, home to 256,000 residents and a number of the world's largest corporations. Centrally located in the Dallas-Fort Worth Metroplex, Irving is a dynamic and diverse city teeming with job opportunities, amenities, and entertainment. From high-tech startups to Fortune 500 corporations, Irving is one of the leading employment centers in the area. Our tremendous transportation options attract businesses and residents and have contributed significantly to the city's success. Those options include the Dallas-Fort Worth International Airport, rail systems and a network of highways that thread through our town.For families who choose Irving as their home, we offer top-notch amenities ranging from beautiful housing options to world-class golf courses, hiking trails to arts and entertainment. Our parks and recreation programs are plentiful and our Public Libraries are state-of-the-art. As for education, we have a variety of options including three independent school districts that serve Irving residents, private schools and tremendous higher education resources - from the award-winning University of Dallas to the highly acclaimed North Lake College.Whether you are visiting, living here or doing business, we are here to serve your needs, and we appreciate the opportunity to do so.The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The City of Irving is dedicated to making diversity and inclusivity a priority, to continually refine and develop best practices, and to foster a participatory government. The city also acknowledges that its employees' diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.For full-time employees, the City of Irving offers competitive health benefits and also participates in TMRS. More information can be found online at 01 Please outline your experience managing multiple calendars for executive level staff, including your approach for managing multiple tasks and deadlines. 02 Please describe your experience assisting an executive level staff member (CEO, City Manager, Council Member, or Senior Director). Required Question