We have an exciting opportunity for an Executive Assistant 3 with the top leading multimedia and creative software company in the world.
Responsibilities:
- Maintain executive calendar, manage staff meetings and commitments.
- Organize department communications and key events.
- Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed.
- Key responsibilities include diverse administrative tasks and coordinating special projects as outlined below.
- Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes
- Assist with scheduling group meetings Coordinate special projects and large meetings with internal and external individuals
- Organize quarterly all hands meetings and semi-annual team building events.
- Compile and publish weekly senior staff minutes and group updates.
- Maintain up to date organizational charts, contact lists and email alias lists. Assist staff with travel coordination when required.
- Plan and schedule group off-sites. Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests.
- Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests.
- Perform general office Administrative duties such as ordering supplies and equipment.
- Assist with audio, visual and video and web conferencing when needed. Manage all open purchase orders.
- Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for.
- Comply with Adobe policies and procedures and utilize Adobe Contracts Management system for all departmental purchases.
Skills and Experience:
- Positive can-do attitude, no ego - willing to follow through and do what it takes to get the job done.
- Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
- Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.
- Strong organizational skills, attention to detail and timely follow-through.
- Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
- Ownership of the outcome – even when there is a lack of full control, ability to see it through until it is completed.
- Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.
- Excellent written and interpersonal communication skills.
Compensation:
33861465