House of Sillage, a world-renowned luxury fragrance and beauty brand, is seeking a highly organized and proactive Executive Assistant to support the CEO. This position requires someone with exceptional communication skills, a strong work ethic, and the ability to maintain the highest level of confidentiality. The Executive Assistant will manage executive-level tasks, ensure smooth day-to-day operations, and act as a key liaison between the CEO and internal/external stakeholders.
Key Responsibilities
Key Responsibilities:
- Executive Support: Provide high-level administrative support to the CEO by managing calendars, scheduling meetings, and coordinating travel.
- Communication: Serve as the point of contact for internal and external communication, including screening phone calls, emails, and correspondence.
- Meeting Coordination: Organize and prepare for meetings by developing agendas, taking minutes, and ensuring follow-ups on action items.
- Travel Arrangements: Coordinate domestic and international travel plans, including booking flights, hotels, and ground transportation, while anticipating and addressing potential challenges.
- Event Planning: Assist in organizing company events, VIP client meetings, and brand-related functions.
- Confidentiality: Handle sensitive information with discretion and integrity, ensuring all company and personal matters remain confidential.
- Office Management: Oversee office operations, including managing office supplies, facilities, and vendor relationships.
- Brand Representation: Serve as an ambassador for the House of Sillage brand, ensuring the CEO is well-prepared for all meetings and events.
- Project Management: Assist with special projects as required by the CEO, including conducting research and preparing reports or presentations.
Qualifications:
- Education: Bachelors degree in Business Administration, Communications, or related field preferred.
- Experience: Minimum of 5 years as an Executive Assistant, preferably in a luxury or high-end brand environment.
Skills:
- Strong organizational and time management abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools
- Ability to work independently with minimal supervision
- Discretion in handling confidential and sensitive information
- Ability to multitask and prioritize in a fast-paced, deadline-driven environment
Personal Attributes:
- Professional demeanor with a high degree of emotional intelligence
- Detail-oriented, with a commitment to excellence
- Resourceful, adaptable, and solution-driven
What We Offer:
- Competitive salary
- Opportunities for professional growth and development
- A collaborative and vibrant work environment
- Employee discounts on our premium products
Note: This job description is not exhaustive and may be adjusted as needed. House of Sillage is an Equal Opportunity Employer committed to fostering a diverse and inclusive work environment.