Executive Assistant
: Job Details :

Executive Assistant, Department of Neurosurgery Posting Number req20798 Department Neurosurgery Department Website Link Location University of Arizona Health Sciences Address 1501 N. Campbell Ave., Tucson, AZ 85724 USA Position Highlights The Department of Neurosurgery is seeking an experienced Executive Assistant to provide high-level support to the Department Head. These activities include providing expert calendaring support, travel arrangements, correspondence, preparing conference room and documents for meetings, and financial transaction support for the Department Head and other faculty members within the department. The position will also serve as the liaison to University and College of Medicine partners. The successful candidate will exercise initiative, resourcefulness, high proficiency and comfort in a multi-tasking environment, and possess strong customer service, and excellent oral and written communication skills. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities Perform multifaceted executive responsibilities to support the department chair, faculty members, and the overall operations of the Department of Neurosurgery. Prepare and disseminate complex reports, presentations, and background materials for leadership and leadership meetings. Serve as the department Promotion and Tenure Coordinator. Serve as primary point of contact for internal and external customers, including addressing and resolving sensitive and confidential in-person and phone inquiries and concerns. Compile and create specialized unit correspondence, including memos, letters, contracts and proposals, based on specific Department of Neurosurgery knowledge and data. Edit and create agendas and minutes. Manage multiple calendars and appointment prioritization, schedule meetings. Coordinate travel arrangements and reimbursement, including but not limited to making hotel reservations, booking flights, paying for conference registration fees, etc. Assist with external communications related to the department of Neurosurgery events and programs. Manage and create the department's newsletter, social media accounts, and website. Process various financial transactions such as paying vendors and processing disbursements, including submission of the appropriate statements and documentation for UA, UA Foundation, PCard and FSO Compliance. Assist staff with purchases or financial processing as needed. Perform general office work such as scanning and making paper copies, faxing materials, filing, ensuring office files are current and organized, and ordering office supplies. Collect, sort, and distribute mail, manage forms, handouts, and reference material; update as needed. Maintain various posting boards. Knowledge, Skills, and Abilities Strong skills inMicrosoft Office Suite (Word, Excel, PowerPoint, and Outlook). Knowledge ofoffice and administrative practices and procedures. Ability to problem solveand make decisions. Demonstrated effective verbal and written communication,excellent grammar, composition, and proofreading. Ability to work in ateam-based environment. Ability to function well independently, settingpriorities in a dynamic environment with frequent interruptions. Excellentorganizational skills, ability to multi-task, meet deadlines, and managecompeting priorities. Ability to work effectively with a diverse range ofindividuals. Minimum Qualifications Bachelor's degree or equivalent advanced learning attained through experience required. One (1) year of relevant work experience required. Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $25.50 - $31.87 Compensation Type hourly rate Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizonas good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidates work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Grade Range Minimum $25.5 Grade Range Midpoint $31.87 Grade Range Maximum $38.25 Career Stream and Level PC1 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 11/1/2024 Expected End Date Contact Information for Candidates Jinda Sanchez | ...@arizona.edu Open Date 10/2/2024 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness. Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the Universitys campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at ...@arizona.edu.