Position: Executive Assistant
Location: Manhattan, NYC
Worksite Arrangement: 4 days In-Office, 1 day remote
Schedule: 40hrs/week. Mon-Fri between 830am-5pm ET, flexibility in hours can be discussed
Compensation: Contract position, $48/hr
Overview:
Avenica is currently evaluating talent for an Executive Assistant in the insurance industry. This person will be responsible for supporting the leader of the Treasury department with administrative tasks including emails, scheduling, travel, and meeting management. Exceptional organizational and communication skills, as well as confidence in decision-making is required,
Responsibilities:
- Provide daily executive administrative support to Treasurer including answering phones, drafting, and responding to emails, scheduling meetings, managing the calendar, and arranging travel
- Monitor the email inbox for messages that require urgent attention or approval
- Coordinate and manage the Treasurer's calendar with the ability to prioritize and prepare meeting materials independently in advance
- Management of department level events including scheduling and on occasion distributing agendas for each in advance
- Arrange and prepare documentation for US/international travel and process related expenses
- Coordination, scheduling, and management of annual agency meetings
- Scheduling of quarterly financial meetings and managing the materials that need to be prepared by staff
- Ability to be accessible outside of business hours to address priority or emergency items as needed
Requirements:
- Bachelor's degree, or equivalent education and experience required
- 4+ years Executive Administrative experience required, preferably in a Finance environment
- Excellent written and oral communication skills
- Excellent interpersonal skills and ability to interact with all levels of personnel
- Advanced Knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) required
- High degree of professionalism and a demonstrated ability to handle confidential information
- Demonstrated superior attention to detail and accuracy in results
- Displayed ability to take initiative and foresight to anticipate needs
- Strong time management, planning, organizational, and analytical skills
Upon completing the application, you may be prompted to complete our HAALO assessment. HAALO is simply a way for us to understand your preferences, behaviors, and work styles. By submitting an application to Avenica, you are agreeing to be contacted via SMS text messages and email.
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