Our client is a multi-billion dollar private equity firm looking for an EA to support their Head of Investor Relations. The ideal candidate will provide top-level assistance for a high level executive. The role requires the standard EA responsibilities along with IR related work, and is fully remote! This is an excellent opportunity for someone who wants to be a partner to a senior executive as well as handle tasks outside the standard EA responsibilities!
Responsibilities:
- Exercise discretion, independent judgement and oversight over executives time
- Monitor calendars
- Coordinate onsite meetings and Zooms for executives as well as working across teams to streamline and optimize meetings within the firm
- Keep executive organized and notified of urgent issues
- Coordinate all aspects of domestic and international travel
- Reconcile expenses using Concur
- Plan and coordinate investor roadshows, which involve organized events, meetings or dinners with current and prospective investors
- Conduct research to stay updated on market trends and investor preferences
- Maintain Salesforce database, keeping track of investor details, interactions, and commitments
- Maintain documents, records, reports in a discreet and confidential manner
- Register executives for conferences and networking events in a timely manner
Requirements:
- Excellent problem-solving capabilities, with timely resolution
- Open minded, creative & strategic thinker with strong interpersonal skills and a high-level of emotional intelligence to navigate challenging situations
- Excellent communication and interpersonal skills
- Demonstrate an ability to work independently with limited guidance and exercise independent judgement, including knowing when to elevate concerns or issues
- Ability to multitask while staying organized and maintaining keen attention to details
- Proven track record of successfully coordinating and implementing projects
- Highly responsive; 24/7 mentality
- 5-7 years of experience in an administrative role, preferably within Private Equity or related industries
- Strong preference for experience in IR
- Proficiency in Zoom, Salesforce and Microsoft Office Suite
- Bachelors degree from an accredited institution required