Job Title: Senior Administrative AssistantLocation: 550 Madison Ave, New York, NY 10022Duration: 3 monthsPosition Type: Hourly Basis on W2 only NOTE:
- Job hours-Flexible 8am to 4:30pm /40 hours is fine, it could also be Tuesday, Wednesday and Thursday if there was a candidate with limitations on hours but with great skills.
- Job schedule-4 days in the office one day WFH
- Interview process-WEBEX-discuss with Manager
Job description
- The Sr. Administrative Assistant will report to the Global Treasurer and proactively handle a wide range of administrative and executive support-related tasks for the Global Treasurer and overall Treasury department. The ability to interact with staff (at all levels) in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
Responsibilities:
- Provide daily executive administrative support to Global Treasurer including answering phones, drafting, and responding to emails, scheduling meetings, managing the calendar, and arranging travel
- Monitor Global Treasurer's email inbox to bring to the forefront emails, documents, etc. that require immediate attention and/or approval
- Coordinate and manage Global Treasurer's calendar with an understanding of when to raise items as a priority as well as ensuring materials for meetings are available and accessible in advance of events
- On a weekly basis, report Global Treasurer's office/travel schedule to the Office of the CEO as part of the Direct Report Schedule (DRS)
- Management of department level events including scheduling and on occasion distributing agendas for each in advance
- Arrange US/international travel and process related travel and expense accounts. Provide Global Treasurer with the proper documents required for travel
- Coordination of the Client Earnings Discussions Calls with the Rating Agencies and the PA DOI in advance of the Client Earnings Conference Call
- Coordination, scheduling, and management of annual rating agency meetings
- Scheduling of Quarterly Earnings Q&A for CFO including providing the Global Treasurer's team with a schedule of due dates for the year, sending reminders, and compiling submissions
- Assist in preparing for Quarterly Risk & Finance Committee meetings including: preparing the schedule for meeting dates/locations and timeline for submissions, providing staff with documents required to complete slide deck, and submitting slide deck to Client Counsel for review and Bermuda for inclusion in Board Book
- Undertake special projects requiring a high degree of confidentiality and accuracy
- Communicate effectively with senior executives and their assistants as well as internal associates and external clients
- Maintain up-to-date Global Treasury department organization charts
- Liaise with Real Estate on office space and other related items
- Assist Global Treasury department to address the need for interns and liaise with HR
- Responsibility as the Emergency Floor Coordinator including attending meetings, distributing meeting notes to the Global Treasury Department, and ensuring the successful implementation of fire and shelter-in-place drills
- Ability to be accessible outside of business hours to address priority or emergency items as needed
- Support other senior finance executives when necessary
Qualifications:
- Bachelor's or equivalent education and experience required
- 5+ years Executive Administrative experience, preferably in a Finance environment
- Excellent written and oral communication skills
- Excellent interpersonal skills and ability to interact with all levels of personnel
- Advanced Knowledge of Microsoft Office Suite of products (Excel, PowerPoint, Word, Outlook) required
- Demonstrated ability to multi-task and work with little supervision to ensure work is completed within deadlines
- High degree of professionalism and a demonstrated ability to handle confidential information
- Demonstrated superior attention to detail and accuracy in process and results
- Displayed ability to take initiative and foresight to anticipate needs
- Strong time management, planning, organizational, and analytical skills
- Proven ability in planning, prioritizing, and organizing diverse workload
Contact:Abdul Ajeej: ...@sunrisesys.com | 732-###-#### | URL: www.sunrisesys.com