Executive AssistantThe Business and Employment Centre is seeking an Executive Assistant on behalf of its client. We are looking for a dynamic individual with exceptional organizational and analytical skills, outstanding communication and interpersonal abilities.Main Duties and Responsibilities:
- Manage schedules to coordinate meetings, events, and official activities.
- Prepare agendas and coordinate logistics for internal and external missions and high-level visits.
- Organize transportation services and collaborate with drivers or other transportation providers as needed.
- Ensure efficient logistical arrangements for travel and official engagements, both locally and internationally.
- Handle incoming and outgoing calls, redirecting them to appropriate personnel when necessary.
- Welcome and assist visitors, ensuring smooth coordination during high-level visits.
- Arrange logistics for receiving officials, including access to restricted areas if required and approved.
- Arrange travel plans, including tickets, accommodations, and transportation.
- Prepare and process expense reports for business trips.
- Support event organization and supervision.
- Draft and format documents, including correspondence, reports, presentations, and emails, ensuring high-quality standards.
- Schedule and organize team meetings, prepare agendas, and document meeting minutes or follow-up notes.
- Maintain updated contact lists of key stakeholders, including government officials, agencies, and other partners.
- Handle international and external correspondence related to leadership activities.
- Perform other administrative tasks to support the management team and office operations as required.
Core and Technical Competencies
- Strong analytical and quantitative skills.
- Excellent organizing, planning, and execution abilities.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office Suite and familiar with database systems.
- Aptitude for quickly learning and adapting to new computer systems.
- Knowledge of Canva would be an asset.
Qualifications and Experience:
- Bachelor's degree in social science or other related areas
- A minimum of five (5) years of relevant experience, or the equivalent combination of education and experience.
- Fluency in English. Knowledge of Spanish is desirable.