Executive Assistant
: Job Details :

JOB DESCRIPTION:

Midland Energy, Inc. is currently looking for a full-time Executive Assistant. Qualified candidates should live in Midland and have extensive experience as an Executive Assistant, preferably with an upstream oil and gas company. The ideal candidate is detail-oriented, reliable, highly confidential, and has excellent communication and leadership skills.

Responsibilities:

· Manage executive calendar, schedule meetings & appointments

· Coordinate travel with the flight department

· Prepare invoices and checks for approval and payment

· Assist with banking, including deposits, withdrawals, and reconciliation

· Conduct research as needed / requested

· Maintain and organize records of travel, expenses, etc.

· Assist with coordination of events, event tickets, event catering, etc.

· Assist with data entry of revenue / expenses into accounting system (Integra)

· Organize and assist with charitable contributions

· Help with personal tasks as needed / requested

Qualifications:

· Be reliable, able and willing to work Monday through Friday from 8AM – 5PM

· Ability to be “on call” as needed

· Be an excellent communicator

· Execute tasks at a high level of excellence

· Strong attention to detail, highly organized, and able to multi-task

· Works well in a demanding and fast-paced environment

· Must deliver high quality, accurate work in a timely manner

· Self-motivated

· Willingness to communicate, cooperate, and collaborate with all levels of the organization

· Competent with MS Excel, Word and Outlook

· Ability to change direction at a moments notice