Executive Assistant
: Job Details :

About the Company: A boutique consulting firm with a reputation for excellence, offering specialized services to clients across the country. With nearly two decades of success, we are looking to expand and need a dedicated Administrative Assistant to support our CEO. Our firm is known for delivering exceptional results with a focus on client satisfaction, meticulous methodology, and a collaborative, growth-oriented work environment. Location: Remote, but you must reside in the Greater Nashville Area Why Join Us? - Be part of a reputable firm known for its integrity and exceptional client service. - Work from home while enjoying the structure of a full-time role. - We cover 100% of employee health premiums through Blue Cross. - The company provides all necessary computer equipment. - Directly support the founder and CEO in a role with significant responsibility. - Opportunities to attend local networking events and grow within the industry. - Paid time off plus at least 11 paid holidays. - Our core values are centered around continuous improvement, teamwork, integrity, and a commitment to excellence. Your Responsibilities: We are seeking a highly organized, proactive professional who excels at problem solving, managing day-to-day administrative tasks, including calendar management, email coordination, and document preparation. If you are trustworthy, detail-oriented, and take pride in your work, this could be the perfect role for you! - **Meeting Coordination:** Manage and send Zoom/Teams invitations, as well as follow-up reminders. - **Document Management:** Draft, edit, and format professional documents, including emails, presentations, marketing materials, and internal memos. - **Task Management:** Balance multiple priorities while ensuring all administrative duties are handled efficiently. - **Client Communication:** Act as a liaison for the CEO, handling routine client communications and managing correspondence. - **Meeting Support:** Prepare agendas, gather documents, and ensure meetings run smoothly by providing all necessary materials in advance. Your Background - At least 3 years of experience in an administrative or assistant role, preferably supporting senior leadership. - Strong sense of ethics and the ability to manage your time effectively in a remote setting. - Outstanding written and verbal communication skills. - Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with SharePoint and MS365 is a plus. - Excellent attention to detail, ensuring accuracy in all tasks from scheduling to document preparation. Benefits: - Comprehensive health, dental, and vision insurance. - PTO and 11 paid holidays. - Flexibility and support to maintain a healthy work-life balance. If you thrive in a dynamic, fast-paced environment and enjoy working directly with leadership in a remote capacity, we'd love to hear from you!