Job Summary
Are you ready to play a key role in shaping the future of an innovative organization? As the Executive Assistant to the CEO, you'll be at the heart of our mission, providing high-level administrative support while acting as the vital link between our visionary CEO and both internal and external stakeholders. This is more than just an administrative role—it's an opportunity to be the right hand of a leader and help drive the organization's strategy, culture, and success. Your organizational prowess, proactive mindset, and excellent communication skills will be key as you help streamline operations and ensure the CEO's office runs like a well-oiled machine.
Key Responsibilities
- Be the CEO's Strategic Partner: Serve as the trusted point of contact for internal and external stakeholders, managing key relationships with professionalism and a sense of urgency. You'll be the first line of communication, enabling smooth and seamless interactions.
- Master of Communication: Prepare high-impact correspondence, reports, and presentations on behalf of the CEO. Your editing and writing skills will be front and center, helping to craft clear, compelling messages that reflect the organization's goals and values.
- Calendar & Event Coordination Extraordinaire: Manage a fast-paced and dynamic calendar—schedule important meetings, coordinate logistics, and organize executive team retreats, board meetings, and conferences that leave a lasting impression. You'll be the logistical mastermind, ensuring all details are handled effortlessly.
- Travel Concierge: Handle all travel arrangements with finesse—from booking flights and hotel accommodations to preparing itineraries for out-of-town meetings and virtual conferences. You'll be the go-to for ensuring smooth, stress-free travel experiences for the CEO.
- Project Support & Research: Play an integral role in supporting key projects. Help research important topics, document decisions and action items, and maintain project documentation to ensure initiatives move forward efficiently and effectively.
- Public Relations & Communications Guru: Assist with the creation and distribution of internal and external communications—be it newsletters, press releases, or social media content. You'll help craft the stories that tell the world about the impactful work we're doing.
- Attention to Detail in Compliance & Documentation: Keep tabs on company certifications, contracts, and other compliance documents to ensure everything is up-to-date and running smoothly. Help the team stay informed on TAB's policies and procedures.
- Live Our Core Values: Uphold and model TAB's Core Values of Leadership, Integrity, Growth & Innovation, Heart, and Teamwork (LIGHT) in everything you do. Your role is vital in fostering a positive and collaborative work culture.
What We're Looking For:
- Proactive Problem Solver: You think ahead, anticipate challenges, and tackle them before they even become issues.
- Impeccable Organization: Whether it's managing multiple calendars or keeping track of project details, you've mastered the art of staying organized, efficient, and adaptable.
- Outstanding Communicator: Whether in writing or face-to-face, you convey ideas clearly, and you're able to engage with people at all levels.
- Discreet & Trustworthy: You'll handle confidential matters with the highest degree of professionalism and integrity.
Why Join Us?
This is not just a job—it's an opportunity to immerse yourself in a dynamic, mission-driven organization where your skills will directly impact our future growth and success. If you're ready to be a part of something bigger, contribute to high-level decision-making, and work alongside a passionate and innovative team, we want to hear from you!