Executive Assistant
: Job Details :

Introduction When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than one million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. GRADE 13 LOCATION OF POSITION Department of Human Services Dorchester County Department of Social Services Local General Administration 2737 Dorchester Square Cambridge, MD 21613 Main Purpose of Job This position functions as the Executive Assistant to the Director and other executive staff as necessary, and serves as the central point of contact for the citizens of Dorchester County. The duties require a strong working knowledge of the agency operations, state policies and procedures, utilizing independent judgment, adhering to deadlines, handling complex/difficult issues from local and state officials; DSS Advisory Board and internal and external customers. The position coordinates a variety of professional administrative activities for the Director to ensure a more efficient delivery of services throughout the Department while at all times providing customer service to both internal and external customers that meets or exceeds the standards set by the Department. POSITION DUTIES Serves as agency coordinator for agency communications, marketing and community events to promote services and events by performing the completing various office procedure tasks. Serves as the Executive Assistant to the Director of Social Services in order to relieve the official of operational details by using best practices, advanced office procedures, and State policies and procedures. Functions as the Executive Assistant to the DCDSS Advisory Board in order to relieve those officials of the operational details by using best business practices, advanced office procedures and Agency and State policies and procedures. MINIMUM QUALIFICATIONS Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying. Education : Graduation from an accredited high school or possession of a high school equivalency certificate. Experience : One year of administrative staff or professional work. Notes : 1. Candidates may substitute 30 college credit hours from an accredited college or university for the required experience. 2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. DESIRED OR PREFERRED QUALIFICATIONS Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. One year of experience with Microsoft Office Suite Word, Excel, Google Calendar and Google mail. One year of experience drafting/creating confidential documentssuch as correspondence and reports. One year of experience demonstrating strong time management,priority setting and problem-solving skills; including the preparation ofaccurate workflow charts, organization charts, and other analytical aids forDirectors Office. LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operators license valid in the State of Maryland. SELECTION PROCESS Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. EXAMINATION PROCESS The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. BENEFITS As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS : STATE OF MARYLAND BENEFITS. Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). Annual Leave - ten (10) days of accumulated annual leave per year. Sick Leave - fifteen (15) days of accumulated sick leave per year. Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. Holidays - State employees also celebrate at least twelve (12) holidays per year. Pension - State employees earn credit towards a retirement pension. Positions may be eligible for telework. FURTHER INSTRUCTIONS The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, Attn: Trelia Gunter, 25 S. Charles Street, Baltimore, Maryland 21201. All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application. If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to ...@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. If you have any questions concerning this recruitment process for this position, please contact 410-###-####. TTY Users: call via Maryland Relay. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-###-#### or ...@maryland.gov. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the States diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.