Location: Artesia,NM, USA
Job Summary:
To provide administrative and secretarial support to the Executive Administrative Staff
ESSENTIAL FUNCTIONS:
* Receives and assists visitors, employees, and telephone calls for CEO, CFO, CNO, and COO.
* Types correspondence for CEO, CFO, CNO, and COO to include word processing/typing of letters, memos, forms, contracts, policies and procedures
* Assists CFO with legal matters and data collection
* Completes Provider PTO requests - enter into outlook calendars
* Creates and sends out Administrator on Call schedules
* Orders/Manages office supplies and Sorts/Distributes daily mail, documents, and internal correspondence
* Reviews and collects Administrator signature for completed Expense and Check requests
* Meeting minutes; takes and timely types notes for distribution
* Lead for Setup/Clean-up for luncheons/meetings
* Sets up/Initiates WebEx conferences
* Schedules and maintains travel arrangements for hospital conferences/trainings and physician/director recruitment
* Creates agendas/schedules for meetings and onsite visits
* Reconciles credit card to invoices/charges
* Controls and Manages meeting room schedules (Boardroom, Small Conference, and Classroom)
* Distribute invoices and ensure CFO signs all invoices/POs.
* Basic correspondence & Excel tables for CEO, CFO, CNO, and COO
* Manages Stock in the Board Room
* Lead for stocking copy machine and clean-up of copier room
ADDITIONAL RESPONSIBILITIES:
* Other duties as assigned.
KNOWLEDGE/SKILL/ABILITIES:
* Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point). Adobe Acrobat, and Social Media web platforms.
* Database management skills
* Resourceful, proactive, and detail oriented.
* Excellent written and verbal skills;
* Ability to work well under pressure, adapt to changing responsibilities, and multiple assignments;
* Excellent customer service & organization skills;
* Handle sensitive tasks and documents with complete confidentiality and discretion
AGE-RELATED COMPETENCIES: N/A
Information Management: Treats all information and data within the scope of the position with appropriate confidentiality and security.
Risk Management/Quality Management/Safety: Cooperates fully in all Risk Management, Quality Management, and Safety Activities and Investigations.
MINIMUM POSITION QUALIFICATIONS:
* Education - Associates Degree or equivalent training/experience.
* Work Experience - Two years in an executive secretarial level position.
* Training - N/A
* License/Certification - N/A
PREFERED POSITION QUALIFICATIONS:
* Previous Para Legal Experience.
* Previous Accounting Experience.
* Previous experience in an office setting
* Two years college
ENVIROMENTAL CONDITIONS: Work environment consists of daily patient contact, which may include exposure to blood, or other body fluids.